Court Services Clerk I

Superior Court of California, County of Kings•Hanford, CA

About The Position

This is the entry and journey level of the Court Services Clerk series. Incumbents perform a variety of legal support duties that do not require substantial courtroom work. Court Services Clerk I work under close supervision. Court Services Clerk II is the experienced level where work is performed with minimal supervision in a frame work of established procedures. Court Services Clerk I’s are expected to advance to the II level when the minimum qualifications for the higher class have been met and satisfactory performance has been demonstrated. This class is distinguished from the higher-level Court Services Clerk III in that the latter performs the more difficult work with more independence of action and a greater degree of discretion in the completion of tasks, and/or is responsible for leading, training and assigning the work of Court Services Clerks I\II.

Requirements

Possession of High School Diploma or G.E.D.
Two years of general clerical experience.
Two years of college work or 60 semester units in legal office procedures and terminology may be substituted for one (1) of the required years of experience.
Any equivalent combination of training, education, and experience that demonstrates possession of and competency in requisite knowledge and abilities as determined by the Court Executive Officer.
General office techniques and methods including filing, keyboarding, and recordkeeping
Proper English spelling, grammar, and punctuation
Basic principles and practices of effective customer service
Ability Learn a full range of processes and procedures related to the processing of legal documents in a court setting
Write quickly and legibly
Follow oral and written directions
Exhibit good mental retention of information
Learn to operate case management software to inquire, enter and update court case data
Exhibit precise attention to detail while performing a variety of tasks
Operate a variety of office equipment including computer equipment and 10 key
Maintain confidentiality of sensitive information
Count money and make change
Exercise sound judgment
Make basic mathematical computations
Communicate effectively both verbally and in writing
Follow safe work practices as directed and trained

Nice To Haves

Legal clerical experience involving knowledge of general court procedure preferred.

Responsibilities

Issues legal documents for small claims, civil, criminal and traffic cases
Enters, processes and dockets judgments
Enters legal documents into Register of Action for court proceedings
Reviews legal documents to determine acceptance
Reviews court cases and provides information by telephone, in person and in writing
Initiates court files on different case types
Types a variety of legal documents and notices
Certifies legal documents as necessary
Accepts and receipts fines, fees, payments and cash bail
Processes traffic citations
Enters data into the case management system
Prepares calendar in preparation of court hearings
Prepares preliminary information for court minutes
Routes legal documents to appropriate agencies, individuals and County departments
Enters case dispositions and reports convictions as appropriate
Orders and processes jury lists
Prepares bank deposits
Maintains accounts receivable and/or trust accounts
May receive and store exhibits and subpoenas
May process appeals to permit higher court review
May receive and case initiate juvenile filings
May perform courtroom duties including case docketing
Receives and processes cash or bail bonds
Receives, opens and distributes mail
Receives and file stamps legal forms, correspondence, and other documents
Orders and maintains supplies
Conducts destruction of records on eligible case files
Files counter arraignments
May notify judicial council of judge disqualifications
May assist in training new staff
Reasonable accommodation will be made, when requested, and as determined by the Court Executive Officer to be appropriate under applicable law.
Essential duties may vary as directed by the Court Executive Officer or designee.