Court Secretary I (NCS) - Circuit Court for Baltimore City

Baltimore City•Baltimore, MD

1d•Onsite

About The Position

The Circuit Court for Baltimore City is seeking an experienced, energetic, and motivated Secretary with strong administrative, communication, interpersonal, organizational, and computer skills. The Secretary will be a team player, detail-oriented, and able to multitask, supporting the Associate Administrator of the Juvenile Division. This is a Non-Civil Service position with a salary range of $59,863.00 - $72,835.00 Annually, with a hiring salary of $59,863.00 Annually.

Requirements

High school graduation.
Four years of professionally responsible experience in legal secretarial, legal stenographic, or closely related fields.
Expertise that involves progressively responsible secretarial experience as an assistant to an individual dealing with law-related matters.
Excellent PC and typing skills utilizing the Microsoft Word suite of programs.
Proficient knowledge of grammar and usage, spelling, punctuation, and vocabulary.
Ability to work the full-time standard Court work schedule of 8:00 am to 5:00 pm (Monday through Friday) with flexibility to accommodate any necessary early or late activities.
Maintain a regular, punctual, and reliable level of attendance.
Ability to set priorities, simultaneously process multiple tasks, and maintain a professional demeanor when interacting with court personnel and the public at all times.
Ability to utilize the Odyssey Case Management System.
Ability to make decisions based on established policies and procedures, experience, and good judgment.
Ability to develop and maintain collaborative and professional working relationships with court personnel and the public.
Ability to work independently and have a high level of interpersonal skills to handle sensitive and confidential situations.
Ability to communicate effectively, orally, and in writing and exercise a high degree of judgment, tact, diplomacy, and competence in dealing with judges, attorneys, court personnel, and the public.
Excellent telephone manners and experience dealing with the public while maintaining a calm disposition.
Knowledge of secretarial office administrative procedures and knowledge of standard office equipment use and operation.

Nice To Haves

Knowledge of the Maryland Electronic Courts (MDEC) system is desirable.
Preference for a B.S. or B.A. degree in public or court administration from an accredited university or a paralegal degree from an accredited institution with three years of legal secretarial experience.
Previous experience as an assistant to a person in a managerial position, with a minimum of 5 years of experience, is preferred.

Responsibilities

Types correspondence, reports, and other documents as required.
Orders supplies and materials.
Coordinates activities with the Administrative Office regarding any personnel-related issues.
Receives incoming calls and assists court-related agencies, attorneys, and the general public, as needed, regarding Court policies, procedures, and operations.
Schedule meetings (via Zoom or Teams), prepare agendas, and reserve appropriate meeting space.
Assists in a variety of duties related to the court case management system (E-Quest), including creating, maintaining, and monitoring user identification profiles, preparing statistical reports, and training new users.
Assists with special projects for the Associate Administrator, as required.