Circuit Court Records Specialist

Oakland County•Pontiac, MI

16h•Onsite

About The Position

Oakland County Circuit Court is seeking a dependable and customer-focused Circuit Court Records Specialist to support the daily operations of the Circuit Court. In this role, you'll help ensure the efficient processing of court records, case scheduling, and jury operations while serving as an important resource for attorneys, court staff, jurors, and the public. This is an excellent opportunity for someone who thrives in a professional environment where accuracy, organization, confidentiality, and customer service are essential to supporting the judicial process.

Requirements

Be a high school graduate or have a certificate of successful completion of the General Educational Development Test.
Have three (3) years of full-time clerical experience.
Pass the employment medical, established for this classification.
Successfully complete the six-month probationary period.
Considerable knowledge of Circuit Court rules, laws, practices, internal systems, internal software, and procedures.
Considerable ability to perform legal clerical activities.
Considerable ability to work successfully and tactfully with judges, judicial staff, court personnel, attorneys, general public, and pro se litigants.
Considerable knowledge of modern office practices and procedures, including personal computers and county-standard software applications.
Considerable ability to follow oral and written instructions.
Considerable ability to maintain workflow concentration despite constant interruption.
Reasonable ability to make general decisions in accordance with departmental policies and procedures.
Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and Internet software.
Ability to communicate to accurately convey information.

Nice To Haves

Compiles a list of eligible jury candidates from designated source list and processes Summons/Order to Appear to prospective jurors.
Conducts initial screening of parties requesting, by phone or written communication, excusal from or rescheduling of jury duty. May grant excusal in appropriate situations.
Responsible for preparing the jury assembly room and monitoring activities in the jury assembly room when jurors are present.
Acts as intake clerk for jurors appearing for duty at the Jury Office.
Uses scanning devices and /or enters data into jury office management software program.
May alter work schedule to accommodate early appearance of jurors.
Monitors and records jury attendance and whereabouts using jury office management software program.
Manipulates juror information in a jury office management software program to produce appropriate lists and reports.
Answers both general and specific inquiries by phone or in person, from jurors, Judges, attorneys and the general public regarding Jury Office procedures, some of which may require detailed interpretation of Court Administration policies and procedures.
May review and verify, general reports, and records for accuracy and conformance to Court Administration rules and procedures.
Utilizes current county-wide and/or department specific software to complete assignments.
Generates mediation orders, assembles packets, transmits documents and communicates information to the mediation center and other individuals or offices.
Gives information to the general public, attorneys, parties, court staff and other courts on the process, specific case appointment actions, and general program information.
Populates, maintains, and updates database containing mediator appointment information.
Provides reports as requested.
Works with technical support personnel to resolve technical problems and obtain special assistance with the specialized software applications and systems.
Utilizes current Countywide and/or department specific software to complete assignments.
May assist in new employee training and orientation.

Responsibilities

Schedule civil, criminal, and domestic cases for court proceedings.
Assist attorneys, court staff, jurors, and the public by answering questions in person and by phone regarding court proceedings and schedules, case status, and general court procedures.
Collect case evaluation related fees and coordinate case evaluator assignments.
Collects, compiles, and maintains accurate statistical data related to case assignments, outcomes, and other relevant court metrics. May assist in preparing various daily, monthly, and quarterly reports, as required.
Maintains strict confidentiality of all court records, documents, and case related information, adhering to established court rules and procedures for privacy and security.
Performs duties related to compiling, filing, processing, and maintaining Circuit Court legal documents. Scans and indexes court documents into the court’s case management system.
When assigned to the Jury Office, provides specialized services to clients, attorneys, and the public interacting with the Jury Office.
Assists Judicial Court Clerks with data entry and other Clerking duties.