Court Records Clerk

City of Jacksonville • Jacksonville, FL

5d • Hybrid

About The Position

This is administrative support work in receiving, verifying, processing, maintaining and filing court records. Work requires knowledge of office practices and procedures which involve the operation of standard office equipment such as a personal computer, copier, microfilm and microfiche equipment, and calculator and which can be learned on the job within several months. Contacts require courtesy, tact, and effectiveness in dealing with others, and include contacts to request or provide information, ask questions or obtain clarification. The work is performed following established routines, procedures and standing instructions, and although patterned, some variation in the sequence and choice of procedures used is permitted based on situations encountered in the workplace. Work is normally performed in an office environment though the employee may be required to deliver or pick up mail, documents, supplies or materials.

Requirements

• Ability to read, write and communicate in English.
• At least one (1) year of experience in clerical work, cashiering, or customer service or any combination of those totaling one (1) year.
• Dependent upon assignment must be able to type forty (40) words per minute.
• Dependent upon assignment, ability to operate a motor vehicle or the ability to travel between various locations to meet the assignments of the position.
• Valid Class E Driver's license is required to be maintained during employment in this class.
• May be required to furnish an automobile in operable condition for use in City business for which mileage compensation will be paid.

Nice To Haves

• Knowledge of office practices and procedures.
• Knowledge of Business English.
• Ability to match names and numbers.
• Ability to file both numerically and alphabetically.
• Ability to accurately and efficiently receipt and account for money.
• Ability to follow oral and written instructions.
• Ability to speak in a public setting.
• Ability to remain professional and courteous with customers at all times.
• Ability to transcribe legibly and neatly.
• Ability to perform basic mathematical calculations.
• Ability to establish and maintain effective working relationships.
• Ability to operate standard office equipment.
• Depending on assignment, ability to type at a rate of 40 words per minute.
• Dependent upon assignment, ability to operate a motor vehicle or the ability to travel between various locations to meet the assignments of the position.

Responsibilities

• Receives, sorts, organizes, prepares, and files daily records, case files, reports, logs, and other documentation.
• Assists the public in a friendly manner, filing, and receiving and processing documents and fees, preparing claims, settling cases for appearance hearings, processing court cases.
• Performs a wide variety of administrative duties including answering telephones, processing mail, copying materials, filing materials, and assisting the public.
• Types labels, forms, legal documents, memorandums, letters and related correspondence.
• Verifies and enters data into a computer.
• Duplicates forms, legal documents and related records.
• Makes written reports and fills out forms as necessary.
• Operates standard office equipment such as a typewriter, calculator, personal computer, microfilm and microfiche equipment, and copier.
• Picks up and/or delivers a variety of mail, documents, materials, and supplies.
• Demonstrates proficiency in the Clerk of the Circuit Court/City of Jacksonville's Competencies.
• Dependent upon assignment, may be required to travel to various office locations.
• Performs related work as required.

Benefits

• Four (4) weeks off during the first year of employment
• Low and no cost health insurance options
• Twelve (12) paid holidays
• Personal leave day
• Dental insurance
• Vision insurance
• Life insurance
• Flexible spending plans
• Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed