Court Program Specialist II (County Civil Case Manager) - County Civil Division (State Funded)

Eleventh Judicial Circuit of Florida•Fl 33128, FL

2d•Hybrid

About The Position

This is specialized case management work screening civil cases for compliance with administrative orders, legal requirements, and necessary documentation. It is a professional and highly responsible position within the Civil Division involving the use of benchmark case management techniques to promote case progression and disposition. This position assists with monitoring compliance with requirements for handling civil cases under the Florida Rules of Civil Procedure, Florida Small Claims Rules, and Administrative Orders. This position is responsible for assisting with civil case flow through use of civil case management techniques, analyzing caseload data, creating statistical reports, and implementing strategies to dispose of civil cases promptly and efficiently. The position works under the general direction of the County Civil Operations Director. This position is eligible for a hybrid remote work/onsite schedule after a 90-day period, as outlined by existing Circuit policies and procedures.

Requirements

Bachelor’s degree from an accredited four-year college or university with course work in business, court or public administration, criminal justice, psychology, sociology, pre-law or related field required.
Three (3) years of related professional experience.
Knowledge of legal terminology and legal format.
Thorough knowledge of legal secretarial practices and procedures.
Thorough knowledge of business English, spelling, punctuation, and arithmetic.
Thorough knowledge of modern office practices, procedures, equipment and systems.
Knowledge of court case management principles.
Knowledge of courtroom protocol.
Ability to supervise staff.
Ability to communicate clearly and concisely, orally and in writing.
Ability to develop, layout, and implement clerical procedures and operations from general instructions and guidelines.
Ability to make routine decisions in accordance with established policies and procedures.
Ability to establish and maintain administrative, fiscal, and general records and to prepare reports and answer questions from records.
Ability to compose correspondence on routine matters and to perform routine office management tasks without referral to supervision.
Ability to establish and maintain effective working relationships with the judiciary, court administrative personnel, and other private and county agencies’ staff.
Ability to operate a personal computer, typewriter, word processor, data entry equipment, and other standard office equipment accurately and rapidly.
Ability to maintain confidentiality and discretion concerning case management.
Ability to analyze data and case information.
Ability to identify problems and make recommendations for improvements.
Ability to establish work priorities and meet deadlines.
Excellent customer service skills.

Nice To Haves

Experience in the court of assignment preferred.
Master’s Degree may substitute for one year of required experience.
Juris Doctorate degree from an accredited law school may substitute for two years of required experience.
Paralegal Certificate preferred.
Juris Doctor (JD) degree or Paralegal Certificate preferred.

Responsibilities

Screens civil cases for compliance with civil and local rules and administrative orders to assure completeness and readiness for hearing.
Provides assistance with case management of judicial caseloads, maintains a database for open cases needing attention, and enters documents in the automated case management system.
Reviews court files where issues arise and prepares court files for final hearing.
Schedules hearings, prepares notices of hearings and maintains courts calendars; attends and monitors court hearings as needed.
Monitors case processing reports to ensure case events comply with statutory/local practice timelines.
Evaluates the status of case related matters, performs required actions to move the case forward and consults with the judge to facilitate case progression.
Provides case status information to the court either at hearings or through periodic reports.
Performs clerical tasks such as preparing orders, documents forms or creating and maintaining records systems for efficient case management.
Prepares technical and statistical reviews of evaluation reports.
Attends, participates and contributes to committee and management meetings.
Performs related administrative functions and other duties as needed.