Court Operations Specialist

State of Oregon•Hillsboro, WA

19h•Onsite

About The Position

The Washington County Circuit Court in Hillsboro, Oregon, is seeking a Court Operations Specialist to support The Honorable Judge Oscar Garcia at the Washington County Law Enforcement Center. This role involves preparing the courtroom, staffing daily dockets, and operating digital recording equipment during court sessions. The specialist will complete log notes, fill out forms, orders, and judgments, verify pleadings, research case statuses, and enter orders. Responsibilities also include providing courtroom reception, distributing documents, monitoring security, and scheduling remote hearings. In chambers, the specialist will perform data entry, maintain calendars, manage exhibits, prepare orders, proofread correspondence, track cases and documents, manage caseloads, and handle mail and supplies. As the primary contact, the specialist will answer customer questions about motions, rulings, and hearings, and prevent ex parte contact with the judge. Support is provided in person, over the phone, and via email. The position is part of a team and may require working with other judges and their staff.

Requirements

High school diploma or equivalent
Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for this position
Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities needed for this position
Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting
Experience using a variety of software programs to access and input information and to complete various tasks, including coordinating schedules and maintaining calendars
Experience providing customer service to a variety of individuals in challenging circumstances
Experience explaining processes, procedures, or policies
Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation

Nice To Haves

Experience working in a courtroom or in legal administration
Bilingual English/Spanish proficiency

Responsibilities

Prepare the courtroom and staff multiple daily dockets
Operate and monitor the digital recording equipment when court is in session
Complete log notes, and fill out forms, orders, and judgments
Verify that pleadings submitted to the court are accurate and complete
Research the status of cases and enter orders into the record
Provide reception for the courtroom
Distribute copies of documents
Watch for security concerns as needed
Schedule and facilitate remote hearings
Perform data entry in chambers
Maintain multiple calendars in chambers
Arrange for the return or disposal of exhibits
Prepare orders in chambers
Proofread and distribute correspondence
Help track cases and documents
Manage the assigned caseload
Receive and deliver mail, documents, and supplies
Answer customers’ questions about pending motions, outstanding rulings, and scheduled hearings
Prevent ex parte contact with the judge
Provide support in person, over the phone, and through email
Work with other judges and their staff to accommodate staffing requirements as needed

Benefits

95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage
10 paid holidays
2 floating holidays
3 personal business days
Separate sick and vacation paid leaves (prorated for part-time employees)
Optional insurances
Flexible spending plans
5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job
Potentially eligible for a 5% annual increase
Public Service Loan Forgiveness program eligibility