Court Operations Manager (Grade 16)

Yuma County•Yuma, AZ

6d•Onsite

About The Position

Under limited supervision of the Justice of the Peace, performs professional supervisory and administrative support of moderate difficulty, including the development and administration of the department’s budget, the management of case flow, record keeping, tracking, and collections. Oversees the daily operations of the Justice Court, evaluates and analyzes court processes and provides training to all staff. Manages and directs accounting, procurement, business processes, and court collections; manages, trains, inspects, supervises and evaluates staff; participates in interviewing and selecting new employees; responsible for time card approval on Oracle, development, and disciplining of assigned staff; maintains court records including dockets, creates and open case files, coordination of scheduling of cases, files original complaint and originals of other papers under the direction of the Justice of the Peace; assists the Justice Court Administrator with the preparation and coordination of the operational and capital budget; manages and directs the preparation of determinations of bond forfeiture, bond release, orders of warrants and license suspensions; accepts and receipts payments of fines, bonds and other monies; oversees the financial activities, receipts summary, bank reconciliations, monies and records; develops and reviews office policies and procedures for all case; provides guidance and direction in legislative updates; provides leadership, direction, guidance to staff through appropriate delegation, evaluation and work supervision; manages the collections processing and recording of monies received through the court, and prepares revenue statistics for reporting to Finance, Superior Court and the Arizona Supreme Court on a monthly and yearly basis; researches rules, statutes and guidelines applicable to the Justice Court and ensures maximum compliance by all staff and departments; Responsible for verifying documents and records submitted to the court for filing, checking for accuracy and completeness. Prepares, distributes, and dockets hearing notices to defendants and calendars hearings in the case management system; receives, reviews, investigates and responds to customer inquiries and complaints; may represent the Justice Court on administrative and public relations matters; resolves complex problems encountered in performance of work assignments; serves as primary point of contact and liaison with other departments/offices, customers and individuals on a range of specified issues; maintains absolute confidentiality of cases and victim information; regular and reliable attendance is required; performs other related duties assigned.

Requirements

Bachelor’s degree in Public Administration or related field, and four years of administrative experience in a civil and criminal court environment or related field
Three years in a supervisory capacity
OR an equivalent combination of experience and education
Must pass extensive criminal and background checks
Knowledge of Applicable State of Arizona statutes, rules, administrative orders, policies and procedures, and Federal rules and regulations
Knowledge of rules of procedures and statutes governing civil traffic cases
Knowledge of Yuma County policies and procedures
Knowledge of administrative and management best practices and procedures
Knowledge of human resources, accounting, budget and records management practices and procedures
Knowledge of computer hardware, software and peripherals to manipulate, enter, retrieve, and research court calendars, cases and records tracking databases and related software
Knowledge of court record, case file and legal document preparation practices and procedures
Knowledge of customer service and public relations methods and techniques
Knowledge of leadership methods and practices
Skill in effective oral, and written communications
Skill in applying crisis intervention and prevention techniques
Skill in researching, analyzing, and interpreting court business and workflow processes utilizing current established metrics to maximize case management, and personnel efficiencies in accordance with judicial procedures and practices
Skill in reviewing, understanding, interpreting and implementation dynamic complex civil and criminal laws and regulations
Skill in leading, mentoring and delegating duties to subordinate staff
Skill in preparing formalized lesson plans and procedures
Skill in utilizing MS Office Word, Excel, PowerPoint, and Outlook
Skill in public speaking and presentations
Skill in establishing and maintaining effective working relationships with others
Ability to research and write detailed reports
Ability to read, to write and synthesize data and reports
Ability to use modern office equipment and computers
Ability to assign and lead the work of others
Ability to communicate effectively verbally and written
Ability to plan and organize work
Ability to perform the essential functions of the job specifications with or without a reasonable accommodation

Responsibilities

Oversees the daily operations of the Justice Court, evaluates and analyzes court processes and provides training to all staff
Manages and directs accounting, procurement, business processes, and court collections
Manages, trains, inspects, supervises and evaluates staff
Participates in interviewing and selecting new employees
Responsible for time card approval on Oracle, development, and disciplining of assigned staff
Maintains court records including dockets, creates and open case files, coordination of scheduling of cases, files original complaint and originals of other papers under the direction of the Justice of the Peace
Assists the Justice Court Administrator with the preparation and coordination of the operational and capital budget
Manages and directs the preparation of determinations of bond forfeiture, bond release, orders of warrants and license suspensions
Accepts and receipts payments of fines, bonds and other monies
Oversees the financial activities, receipts summary, bank reconciliations, monies and records
Develops and reviews office policies and procedures for all case
Provides guidance and direction in legislative updates
Provides leadership, direction, guidance to staff through appropriate delegation, evaluation and work supervision
Manages the collections processing and recording of monies received through the court, and prepares revenue statistics for reporting to Finance, Superior Court and the Arizona Supreme Court on a monthly and yearly basis
Researches rules, statutes and guidelines applicable to the Justice Court and ensures maximum compliance by all staff and departments
Responsible for verifying documents and records submitted to the court for filing, checking for accuracy and completeness
Prepares, distributes, and dockets hearing notices to defendants and calendars hearings in the case management system
Receives, reviews, investigates and responds to customer inquiries and complaints
May represent the Justice Court on administrative and public relations matters
Resolves complex problems encountered in performance of work assignments
Serves as primary point of contact and liaison with other departments/offices, customers and individuals on a range of specified issues
Maintains absolute confidentiality of cases and victim information
Regular and reliable attendance is required
Performs other related duties assigned