Court Operations Associate (Jury/Calendar Clerk)

State of Oregon • Medford, OR

6d • Onsite

About The Position

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission .

Requirements

• High school diploma or equivalent.
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
• Experience performing a variety of clerical or administrative support tasks, with strict deadlines in a busy business or professional setting.
• Experience using a variety of software programs, including Microsoft Excel, to access and input information and complete various tasks.
• Experience coordinating schedules and maintaining calendars for multiple people.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Experience and skill in public speaking and addressing large groups of people.

Responsibilities

• Review juror responses, postpone service for and dismiss potential jurors as appropriate, send letters, and answer questions from potential jurors.
• Maintain records of processing, jury selection, attendance, and payroll.
• Record the nightly juror reporting phone messages.
• Provide jury orientation sessions, issue jury oaths, and swear in prospective alternate grand jurors.
• Prepare and deliver juror lists.
• Scan documents, check the image quality, and enter the documents into juror records.
• Create and maintain court sessions and hearings for the civil, probate, criminal, and juvenile units.
• Publish daily, weekly, and annual calendars.
• Process court filings and will use Microsoft Excel extensively to maintain the court docket.
• Enter and schedule criminal motion hearings, special set hearings, and remote proceedings that are conducted over the phone or via video conference.
• Answer questions from the public, attorneys, judges, court staff, litigants, and partner agencies about court processes, procedures, and scheduling.
• Provide customer service in person, over the phone, and in writing.
• Assigned tasks may be changed to accommodate workload and organizational needs.

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• You are potentially eligible for a 5% annual increase.
• OJD is an eligible employer for the Public Service Loan Forgiveness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees