Court Operations Associate - Dakota County District Court - Jury

Minnesota Judicial Branch•Hastings, MN

8h•$22 - $35•Onsite

About The Position

The First Judicial District is seeking qualified applicants for a team-oriented Court Operations Associate to join the Scheduling/Jury Division of the Dakota County Court Administration team in Hastings, MN. This Court Operations Associate position will have the primary responsibility for coordination of jury services, with extensive back-up duties in scheduling. This position may process cases while providing exceptional customer service on the phone and in person. This position will work directly with the public, judges and justice partners. Duties require the application of independent judgement, and the interpretation of established laws, policies, procedures, and regulations based on training and knowledge gained through experience on the job. The primary work location for this position is in the Scheduling/Jury Department at the Dakota County Judicial Center in Hastings, MN 55033. Reimbursable travel to train or work at other Dakota County Court facilities may be required, including Dakota County Northern Service Center in West St. Paul, MN and Dakota County Western Service Center in Apple Valley, MN. Standard hours of work are Monday - Friday, 8:00 AM - 4:30 PM. The Minnesota Judicial Branch is pleased to offer a comprehensive benefits package including medical, dental, and optional benefits and paid vacation, sick leave and paid holidays.

Requirements

High School Diploma or Equivalent
One year of recent experience in the legal field or highly technical, customer focused, administrative, office, or clerical work

Nice To Haves

Associate's or Bachelor's degree in Criminal Justice, Political Science, Business Administration or a related field
Experience working in the legal field or court setting
Extensive knowledge of court policies, procedures, processes, and terminology
Experience working with Minnesota Court Information System (MNCIS) and eFile and Serve (EFS) the Minnesota Judicial Branch electronic case processing system

Responsibilities

Provides jury services to the county by coordinating juror activity, summoning, orientating and processing requests for postponements, excusal, disqualification and requests for information while working in the jury management database.
Coordinates the scheduling of hearing and courtrooms, taking into consideration the complexity of cases, number of cases and attorneys and required time factors. Works out conflicts concerning dates and length of time required.
Works with management concerning the availability of judges or court officials, the size and creations of calendars; may meet with judge to set cases for trial. Tracks cases assigned to various judges and monitors the availability of judges or court officials for future assignments.
Performs the full range of court operations work within an assigned unit, which may include case processing in the areas of probate, jury, conciliation, traffic, criminal, civil, juvenile and/or family, using electronic case processing system and related applications and equipment. Attends and participates in division/team meetings and trainings; maintains knowledge of court policies, process, and procedures.
Provides assistance to attorneys, parties, self-represented litigants, judges, and the public by responding to a variety of questions in-person, over the phone, by mail, and/or electronically; provides forms, documents, and court procedure information; assists public in filling out various applications and forms; checks people in for court; refers new or complex questions to higher level staff.
Performs in-court updating including calling cases, taking minutes, processing documents filed and distributed in the courtroom, and recording required data regarding parties, documents, flags, comments, and events in electronic case management and other relevant systems in the courtroom.
Utilizes applicable technology (i.e., operating and information systems and/or programs) and office equipment to perform and complete work assignments. Ensures efficient operations of courtroom technology and provides technology assistance to parties, staff and judge teams. May perform the duties of an Electronic Recording Equipment Operator (EREO) including setting up and testing recording equipment, recording and monitoring court proceedings, creating courtroom log as necessary, backing up recordings in compliance with applicable policies and procedures, and shutting down recording equipment once recording has been completed.