Court Officer 1-2 - Administration

The Government of Nova Scotia•Sydney, NS

10d•Onsite

About The Position

The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice, including court administration and security. The Division provides administrative support to the courts listed: Nova Scotia Court of Appeal, Supreme Court of Nova Scotia (including Family Division), Provincial Court, Family Court, Small Claims Court, Probate Court, and Bankruptcy Court. The courts act independently from the government to address individual cases. As the Court Officer (Administration), you may schedule court hearings held in all levels of Court, manage a caseload of files, and act as the liaison between the Court, and members of law enforcement agencies, the legal profession, and the public. You may also scrutinize documents and determine corrective measures where necessary. The incumbent will also perform quasi-judicial duties as assigned as a Staff Justice of the Peace appointed under the Justice of the Peace Act. You will perform your duties in accordance with, and as assigned under, the Court Officials Act.

Requirements

Two years of post-secondary education in a related discipline plus one-year related experience, ideally in a legal environment, or an acceptable equivalent.
Experience and competency in keyboarding (combination of speed and accuracy), data entry and other standard computer applications including MS Office products.
Excellent proofreading, spelling and grammar skills.
Superior organizational abilities and strong prioritization skills.
Excellent attention to detail.
Ability to meet tight deadlines.
Work independently and as part of a team.
Tact and discretion.
General accounting skills, scheduling skills and/or interviewing and assessing skills.
Demonstrate an understanding and knowledge of the Rules and Statutes that govern the courts as well as a sound working knowledge of legal documents, forms, court procedures and legal terminology.
Demonstrate a high level of initiative and problem-solving abilities and readily accept responsibilities.
Be fair and impartial to all clients using a high degree of confidentiality while exercising excellent interpersonal and communication skills, particularly listening skills, when dealing with difficult people in complex, sensitive and stressful situations.

Nice To Haves

Training and/or experience in mediation and non-conflict resolution
Bilingualism, with oral and written skills in English and French

Responsibilities

Schedule Court cases and respond to inquiries and information requests from the public.
Prepare and distribute court orders and dockets.
Document management, Exhibit control, statistical data collection, and general accounting.
Scrutinize documents, apply relevant Acts, statutes, policies, procedures, and determine corrective measures where necessary.
Review documents with self-represented parties, and provide legal information and referrals as required.
Manage a caseload of files to ensure effective and efficient client service.
Train and mentor new staff in day-to-day operational activities.
Liaise with the Judiciary and legal profession and communicate with legal professionals and self-represented parties on behalf of the court.
Attend Court and perform Court-related functions.

Benefits

Defined Benefit Pension Plan
Health
Dental
Life Insurance
General illness
Short and Long Term Disability
Vacation
Employee and Family Assistance Programs
Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
Countless career paths.