Court Finance Management Analyst II – Superior Court of California (Court Promotional Only)

County of San Mateo•San Mateo, CA

7d•Onsite

About The Position

The Superior Court of California, County of San Mateo is seeking qualified candidates for the position of Court Finance Management Analyst II. This is a management-level position where incumbents may supervise subordinate staff. Under the direction of the Court Director of Finance, the analyst performs a wide variety of moderate-to-highly complex work in areas including payroll administration, contract administration and analysis, grant administration, procurement, legal and legislative analysis, and statistical and quantitative analysis. The role also involves preparing recommendations, reports, and presentations to support Court policy, operations, programs, and initiatives.

Requirements

Bachelor's degree from an accredited college or university in accounting, finance, political science, business, or public administration or a related field.
Three years of technical level public or private sector experience in the areas of payroll administration, contract administration and analysis, and/or procurement.
Knowledge of basic research and report writing techniques.
Knowledge of basic principles of math and statistical computations.
Knowledge of basic principles and practices of the Court operations and its administration and organization.
Knowledge of principles and practices of organizational analysis and planning.
Knowledge of contract laws as they apply to the judicial branch.
Knowledge of principles and practices of public agency payroll administration, including wage and hour law, memoranda of understanding, payroll tax reporting, and public retirement system reporting.
Knowledge of public procurement methods, competitive solicitation, and contract administration in the judicial branch.
Knowledge of data collection and analytical techniques.
Knowledge of project management and program management.
Knowledge of fiscal and reimbursement terms of grant-funded programs in a government agency.
Knowledge of principles of program evaluation.
Knowledge of sources and availability of information and methods of presentation.
Knowledge of principles and practices of supervision.
Ability to accurately perform mathematical and statistical calculations.
Ability to read and interpret legal documents, codes, regulations, rules of court, and legislation.
Ability to establish and maintain effective work relationships with those contacted in the performance of required duties.
Ability to effectively train, monitor and evaluate lower-level personnel.
Ability to communicate effectively both orally and in writing.
Ability to learn and apply the Federal, State and local regulations and guidelines related to assigned duties.
Ability to analyze a wide variety of moderate to complex administrative/operational problems and make effective operational and/or procedural recommendations.
Ability to perform the full range of assigned duties under minimal supervision.
Ability to collect, interpret, and evaluate a variety of narrative and statistical data.
Ability to access and analyze data using computer systems.
Ability to administer payroll in a human resources information system and reconcile payroll results to the financial system of record.
Ability to coordinate special projects and programs.
Ability to manage multiple tasks and priorities.
Ability to draft procedures, correspondence, and narrative and statistical reports.
Ability to maintain confidentiality of information.
Ability to exercise discretion and independent judgment.

Nice To Haves

Three-to-five years of experience in payroll administration in a court setting or a similar large complex government agency.

Responsibilities

Administering the Court's biweekly payroll cycle and accountability for its deliverables, including timely processing and release, retirement and deferred compensation reporting, tax deposits and filings, benefit and voluntary deduction remittances, garnishment administration, leave accrual and position control records, and the payroll interface to the general ledger.
Developing, organizing, and distributing guidance for matters related to payroll, benefits, and leave, and implementing the payroll provisions of memoranda of understanding, Court policy, and applicable law.
Negotiating and administering service and procurement contracts that support the service and operational needs of the Court and confirming conformance with the Judicial Branch Contracting Manual and the Court’s Local Contracting Manual.
Managing the Court's procurement process by conducting solicitations, maintaining vendor relationships, monitoring vendor performance, and ensuring all requirements of the contract are met.
Reviewing grant agreements to identify financial terms, allowable cost categories, match obligations, and reimbursement conditions, and communicating those terms to Finance and program staff so that reimbursable costs are properly tracked and recovered.
Providing support to Court staff and judicial officers.
Performing research and/or data gathering activities, analyzing and interpreting the collected data, and preparing periodic or special reports based on conclusions reached.
Conducting surveys and performing research and statistical analyses on administrative and operational problems and legal and legislative changes.
Compiling and analyzing data and making recommendations on the formulation of operating policies and procedures.
Conferring and coordinating with other Court staff and judicial officers on a wide variety of administrative and procurement matters.
Providing training to others related to legal and legislative changes, compliance with contract laws, and Court payroll and procurement procedures.