Court Executive Officer 3 (U) #00000751-24100 TEST

New Mexico Administrative Office of the Courts•Aztec, NM

7h•Onsite

About The Position

The Eleventh Judicial District Court is recruiting a full-time, at-will Court Executive Officer 3 in Aztec, New Mexico. Acting under the direction of the Chief Judge, this role oversees court management and administration, including administrative services and non-judicial operations, and allocates resources to maximize operational efficiency and effectiveness and enhance public service. The officer provides general operational and administrative direction and supervision of court employees. Responsibilities span finance, facilities, security, human resources, information systems, pre-trial services, case management, and specialty courts. The position may also serve as the court’s Chief Financial Officer and/or Chief Procurement Officer. The officer works with judges, court staff, government agencies, legislators, vendors, the press, attorneys, and the public, and reports on court performance to the Chief Justice or Chief Judge. The work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The role requires regular positive interaction with coworkers, clients, the public, judges, and justices.

Requirements

Master’s degree from an accredited college or university in Business or Public Administration, Judicial Administration, Criminology, Management, or a directly related field; alternatively, a bachelor’s degree in one of those fields plus one year of experience in budget, finance, human resources, contracts administration, or a directly related field.
Eight years of experience in court management or a criminal justice system overseeing a large public agency or department across multiple disciplines, such as budget, finance, procurement, human resources, or contracts administration.
Five years of experience supervising and managing a diverse staff.
Leadworker duties may substitute for supervisory experience on a prorated basis: one year of leadworker duties equals six months of supervisory experience. Duties include training, mentoring, and developing employees; directing, planning, scheduling, assigning, and reviewing others’ work; assisting with performance plans and appraisals; and addressing concerns and troubleshooting problems.
An additional five years of directly related experience may substitute for the supervisory experience if the employee attends the NMJB Supervisory Mentorship Program Training at the earliest opportunity.
Experience substitution is not available for the stated experience requirements.
A valid driver’s license and travel may be required.
Regular positive interaction with coworkers, clients, the public, judges, and justices.

Responsibilities

Direct and supervise the court’s general operations and administrative work, including court employees.
Oversee administrative services and non-judicial court operations, including finance, facilities, security, human resources, information systems, pre-trial services, case management, and specialty courts.
Recommend budget priorities to the Chief Judge and develop long- and short-term strategic financial goals.
Assist with oversight, review, or preparation of financial audits, grant administration, fixed assets, and facility administration.
Review and approve financial reports, reconciliations, statements, and expenditures, and ensure purchases comply with the New Mexico Procurement Code.
Potentially serve as Chief Financial Officer and/or Chief Procurement Officer, ensuring those functions comply with applicable statutes, rules, and procedures.
Manage contract negotiation and administration in accordance with established procedures and applicable laws.
Manage jury operations to use state and citizens’ time and resources efficiently.
Plan court facility and space needs and coordinate facility modification, maintenance, and upgrades with county managers, architects, contractors, subcontractors, and vendors.
Oversee court security in conjunction with the County Sheriff’s Department, the Supreme Court, and the Administrative Office of the Courts, and collaborate with outside security agencies to protect judges, staff, and the public.
Enforce security measures for information technology, public information, and records, including timely responses to IPRA requests and media inquiries.
Manage uniform record-keeping systems and collect data on judicial business and internal operations as required by the court and Supreme Court.
Manage facilities to provide a safe, secure, and ergonomic work environment.
Research, develop, coordinate, and track legislative initiatives and bills; draft proposed legislation; provide testimony; develop strategies for passage; analyze bill impacts; and respond to legislative and other stakeholder requests.
Serve as liaison to state, county, municipal, and private organizations and collaborate with managers, employees, agencies, legislators, the public, press, attorneys, and vendors.
Prepare status and statistical reports, rules, and procedures, and address citizen complaints.
Serve on judicial and community steering committees to develop and manage court processes and policies and make recommendations related to court jurisdiction and initiatives.
Advise judges on performance measures and case-management best practices and assist with equitable assignment of judicial caseloads.
Develop and implement information technology solutions for the court, including fixed assets.
Hire, manage, organize, and coordinate professional staff; support staff goal-setting and development; and establish procedures for successful operation of court administrative systems.
Prepare and review performance-measure reports, report findings to the Chief Justice or Chief Judge, identify performance barriers and opportunities, and implement procedures and policies as appropriate.
Perform other duties as assigned.