District Clerk'S Office - Court Clerk (Attorney General Division)

County of El Paso•Tx 79901, TX

20h•Onsite

About The Position

The Court Clerk, under general supervision, prepares, files, arranges, and maintains all civil, criminal, and probate legal documentation for a specific court and judge. This position is assigned to the Attorney General Division of the department. The role requires creating, coding, and documenting legal files, performing data entry, preparing court dockets, computing court costs and fees, attending court proceedings, preparing legal documents, responding to inquiries, researching case files, conducting case searches, filing and closing case files, and performing electronic filing. The clerk will also assist attorneys, secure signatures, review documents, follow up on credit time, handle sealed cases, schedule archives, attend meetings and training, and stay updated on relevant laws. Depending on the assignment, duties may include researching and activating warrants, accepting e-file motions, monitoring jail time, taking fingerprints, processing jury members, striking the jury, preparing orders, assessing fees, reporting dispositions, scanning information, and creating certifications of appeal rights. The position also involves general duties such as being available for work beyond standard hours, acting as a Disaster Service Worker during emergencies, and demonstrating excellent customer service and teamwork.

Requirements

High School Diploma, or equivalent
Two (2) years of office clerical experience
Experience in legal procedures, terminology, the court system, and customer service
Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
May require Deputy Clerk deputizing.
May require AOP certification.
May require certification as passport acceptance for the US Department of State.
May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.
In order to access the County’s network and systems, a personal mobile smart device is required by the hire start date.
Knowledge of court system.
Knowledge of court proceedings.
Knowledge of legal terminology.
Knowledge of the principles and practices of effective customer service.
Knowledge of office practices and procedures.
Knowledge of English usage, grammar, punctuation and spelling.
Knowledge of techniques for effective interpersonal communications.
Knowledge of methods and computer equipment to include Windows and Microsoft based products.
Ability to plan and execute work both independently and as a team member.
Ability to work expeditiously and accurately under pressure with high volume of work.
Ability to operate personal computer using standard office operating software and general office equipment.
Ability to prepare and maintain records.
Ability to maintain filing systems.
Ability to perform conflict resolution with the public.
Ability to manage time effectively.
Ability to prioritize work with attention to detail.
Ability to be flexible and adaptable to change.
Ability to communicate effectively both orally and in writing.
Ability to be dependable.
Ability to deal with the public courteously and effectively.
Ability to work under stressful conditions.
Ability to establish and maintain cooperative and effective relationships with those contacted during the course of work.
Pass a Criminal Background Check.
Demonstrate regular and reliable attendance.
Work well with others and participate fully in a team-oriented environment.
Interface with other employees and customers in a courteous and respectful manner.
Maintain strict confidentiality.
Project positive support of their department and all county organizations at all times.
Maintain and enhance the County’s commitment to customer service excellence.

Nice To Haves

Bilingual (English-Spanish) preferred.
Depending on area assigned: knowledge of cashiering and bookkeeping practices, policies, and procedures.
Depending on area assigned: ability to perform routine calculations to count currency, make change, and prepare daily cash reports.
Depending on area assigned: ability to conduct mathematical calculations.

Responsibilities

Creates, codes, and documents civil, family, criminal and/or probate files.
Performs data entry of minutes, filing and file control.
Prepares court docket.
Retrieves, organizes and prepares case files prior to submission to courts and hearings.
Computes court costs and fees according to court dispositions and judgments.
Attends and understands court proceedings; participates with arraignments, jail pleas, dispositions, and judgments.
Prepares requests, subpoenas, abstracts, orders of sales, executions, citations, service packets, and related legal documents.
Responds to requests in person, by mail, and by telephone in accordance with established policies, procedures and regulations.
Researches information on case files, collections, judgments, cash bonds, status of cases as requested.
Conducts case searches for customers and agencies.
Prepares certified copies and disposition letters as needed.
Files, sorts and closes case files.
Performs data entry of files and other legal documentation into an automated data base.
Keeps track of cases.
Calculates civil court costs on bond forfeiture cases.
Calculates proper fees for filings of cases, writs, executions, subpoenas and related documents.
Ensures filings are accurate; corrects errors.
Performs electronic filing.
Assists attorneys in collecting information.
Secures authorized signatures on legal documents and delivers to appropriate party or department.
Reviews the completion of various applications or documents and processes.
Follows up on credit time for defendants.
May handle sealed cases.
Schedules document/record archive and disposal as required.
Attends and participates in meetings, training and information sessions.
Stays abreast of laws, statutes, new trends and innovations in the field.
Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations.
Commits self to providing excellent customer service and demonstrates commitment through cooperative team and individual efforts.
Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety-related training and skills.
Researches, and activates warrants (depending on area assigned).
Accepts and rejects e-file motions (depending on area assigned).
Shifts files (depending on area assigned).
Monitors jail time (depending on area assigned).
Takes and processes fingerprints (depending on area assigned).
Keeps track and processes individual jury members (depending on area assigned).
Strikes the jury (depending on area assigned).
Prepares change of orders and cases to other counties (depending on area assigned).
Prepares documents, assess fees, and e-files and mails (depending on area assigned).
Reports to agencies the disposition of cases (depending on area assigned).
Gathers, creates and scans information on new cases and orders, prints out judgments and sentence, files motions and orders, to include probation forms (depending on area assigned).
Creates the Trial court’s certification of defendant’s right of appeal (depending on area assigned).
Researches numbers files numbers for cases (depending on area assigned).
Reports actions on cases to systems (depending on area assigned).
Performs such other related duties as may be assigned.
Be available for work beyond standard workday or workweek hours as necessary.
As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.