District Clerk'S Office - Court Clerk, Intermediate (Civil Division)

County of El Paso•Tx 79901, TX

3d•Onsite

About The Position

Under general supervision, the Court Clerk, Intermediate prepares, files, arranges, and maintains all civil, criminal, and probate legal documentation for a specific court and judge. This role is distinguished from the entry-level Court Clerk by greater discretionary authority and work complexity. Depending on the area assigned, the incumbent provides clerical, administrative, and/or cashier support to a specific County office or department.

Requirements

Associates Degree in Criminal Justice or a directly related field and two (2) years of office clerical experience; with experience in legal procedures, terminology, the court system, and customer service.
Depending on area assigned: with one (1) year’s cashier experience.
Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
In order to access into the County’s network and systems, a personal smart device is required by the hire start date.
Depending on area of assignment: Deputy Clerk deputizing; may require AOP certification.
Certified Clerk from Texas Justice Court.
Master Certified Clerk from Texas Justice Court.
May require or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.
Knowledge of: court system; court proceedings; legal terminology; the principles and practices of effective customer service; office practices and procedures; English usage, grammar, punctuation and spelling; techniques for effective interpersonal communications; methods and computer equipment to include Windows and Microsoft based products.
Depending on area assigned: cashiering and bookkeeping practices, policies, and procedures.
Ability to plan and execute work both independently and as a team member.
Ability to work expeditiously and accurately under pressure with a high volume of work.
Ability to operate personal computer using standard office operating software and general office equipment.
Ability to prepare and maintain records.
Ability to maintain filing systems.
Ability to perform conflict resolution with the public.
Ability to manage time effectively.
Ability to prioritize work with attention to detail.
Ability to be flexible and adaptable to change.
Ability to communicate effectively both orally and in writing.
Ability to be dependable.
Ability to deal with the public courteously and effectively.
Ability to work under stressful conditions.
Ability to establish and maintain cooperative and effective relationships with those contacted during the course of work.
Pass a Criminal Background Check.
Demonstrate regular and reliable attendance.
Work well with others and participate fully in a team-oriented environment.
Interface with other employees and customers in a courteous and respectful manner.
Maintain strict confidentiality.
Project positive support of their department and all county organizations at all times.
Maintain and enhance the County’s commitment to customer service excellence.

Nice To Haves

Bilingual (English-Spanish) preferred.
Depending on area assigned: perform routine calculations to count currency, make change, and prepare daily cash reports; conduct mathematical calculations.

Responsibilities

Assists the Court in retrieving, organizing, and preparing case files prior to submission to courts and hearings.
Creates, corrects events, dispositions, and statistical closures.
Ensures data entered on documents is accurate.
Ensures computed court costs and fees are according to court dispositions and judgments.
Attends court proceedings as directed.
Creates documents on arraignments, jail pleas, dispositions, dismissals, bond orders, and judgments.
Prepares documents for verdicts and sentencing at the completion of trials.
Files, scans, and stores documents.
Conducts criminal searches for customers and agencies as directed.
Prepares certified copies and disposition letters as needed.
Receives, documents, scans, and executes warrants, subpoenas, and alias capias.
Processes warrant declines.
Meets statutory timelines required for judgments and issues credits for time served by defendants.
Prepares court dockets.
Prepares requests, subpoenas, abstracts, orders of sales, executions, citations, service packets, and related legal documents.
Responds to requests in person, by mail, and by telephone in accordance with established policies, procedures, and regulations.
Researches information on case files, collections, judgments, cash bonds, and case status as requested.
Files, sorts, and closes case files.
Performs data entry of files and other legal documentation into an automated database.
Calculates civil court costs on bond forfeiture cases.
Completes release/detain orders, bond orders, etc.
Calculates proper fees for filings of cases, writs, executions, subpoenas, and related documents.
Performs electronic filing.
Assists attorneys in collecting information.
Scans new cases, prints judgments, files motions and orders.
Secures authorized signatures on legal documents and delivers them to the appropriate party or department.
Reviews the completion of various applications or documents and processes them.
May handle sealed cases.
Attends and participates in meetings, training, and information sessions.
Stays abreast of new trends, statutes, laws, and innovations in the field.
Reports disposition of cases (depending on area of assignment).
Assists in the elimination of errors (depending on area of assignment).
Creates, codes, and documents civil, criminal, probate files, and non-arrest warrants (depending on area of assignment).
Performs data entry of minutes, filing, and file control (depending on area of assignment).
Delivers and picks up paperwork from the jail (depending on area of assignment).
Records executions issued and the returns on the executions (depending on area of assignment).
Keeps an index of parties to all suits filed in the court (depending on area of assignment).
Assists with jurors and contact updates (depending on area of assignment).
Contacts jurors (depending on area of assignment).
Creates a list of jurors for selection (depending on area of assignment).
Prepares paperwork for verdicts/sentencing (depending on area of assignment).
Distributes checks to jurors (depending on area of assignment).
Takes and processes fingerprints (depending on area of assignment).
Orders revoking personal recognizance bonds (depending on area of assignment).
Coordinates jury trial requests through jury hall (depending on area of assignment).
Receives payments (depending on area of assignment).
Balances receipts with cash, credit cards, etc. (depending on area of assignment).
Processes mail (depending on area of assignment).
Receives appropriate fees (depending on area of assignment).
Ensures all information on check(s) is in compliance with check acceptance policy (depending on area of assignment).
Records all pertinent information in order to cross-reference transactions with valid identification and receipts (depending on area of assignment).
Is responsible for handling large amounts of money and balancing daily monies (cash, checks, and credit card transactions) to receipts at close out (depending on area of assignment).
Substitutes for immediate supervisor or coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations.
Commits self to providing excellent customer service and demonstrates commitment through cooperative team and individual efforts.
Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety-related training and skills.
Performs other related duties as may be assigned.
Be available for work beyond standard workday or workweek hours as necessary to include shift work.
As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.