Court Clerk II

City of Tigard•Tigard 97223, OR

5d•Onsite

About The Position

In this position, you will perform a variety of moderately complex administrative duties in support of the City’s Municipal Court system and judicial transactions including: Maintain records of court proceedings, rulings, findings, pleas, and sentencing. Additionally, you will accept and account for fees and fines and serve as a resource for procedural matters among other duties. Performs a wide variety of moderately complex administrative and technical duties to support the City's Municipal Court operations, including interacting with and providing information to defendants, attorneys, judges, law enforcement officials, and the public; receiving and receipting payments for fines, fees, and bails; processing refunds as appropriate; preparing and filing records and monthly reports; and requesting and maintaining office and other related supplies. Provides information to defendants, explaining their options regarding the various types of pleas and hearings; reschedules court appearances per court policy; determines fines based on the judge's order regarding reduction schedules once a plea is entered; processes trials by affidavit. Responds to the public and staff inquiries and complaints regarding policies, procedures, and timelines; explains and applies policies and procedures as required to assure compliance; monitors timelines; resolves problems of a moderate complexity within areas of responsibility. Prepares correspondence to defendants, City departments, and other agencies. Processes citations and dispositions of cases, including performing data entry of citations into the court software program, reviewing citations for accuracy of content and proper filing procedures, filing citations with regards to the correct court date and time; preparing abstracts for the appropriate regulatory agencies after dispositions are completed, and ensuring completeness of information and closing of cases/files. Assists defendants with payment arrangements for fees and fines; establishes and maintains payment installment contracts; performs appropriate and accurate data entry; monitors overdue accounts by running appropriate reports; applies additional fees where applicable; prepares suspension paperwork for the DMV if applicable; and records delinquent accounts into database program, transferring files to collection agency when appropriate.

Requirements

Equivalent to the completion of the twelfth (12th) grade.
Three (3) years of varied administrative support experience preferably in a Municipal Court setting.

Nice To Haves

Experience working in a Municipal Court office.
Current Law Enforcement Data systems (LEDS) certification

Responsibilities

Maintain records of court proceedings, rulings, findings, pleas, and sentencing.
Accept and account for fees and fines.
Serve as a resource for procedural matters.
Interact with and provide information to defendants, attorneys, judges, law enforcement officials, and the public.
Receive and receipt payments for fines, fees, and bails.
Process refunds as appropriate.
Prepare and file records and monthly reports.
Request and maintain office and other related supplies.
Provide information to defendants, explaining their options regarding the various types of pleas and hearings.
Reschedule court appearances per court policy.
Determine fines based on the judge's order regarding reduction schedules once a plea is entered.
Process trials by affidavit.
Respond to public and staff inquiries and complaints regarding policies, procedures, and timelines.
Explain and apply policies and procedures as required to assure compliance.
Monitor timelines.
Resolve problems of a moderate complexity within areas of responsibility.
Prepare correspondence to defendants, City departments, and other agencies.
Process citations and dispositions of cases.
Perform data entry of citations into the court software program.
Review citations for accuracy of content and proper filing procedures.
File citations with regards to the correct court date and time.
Prepare abstracts for the appropriate regulatory agencies after dispositions are completed.
Ensure completeness of information and closing of cases/files.
Assist defendants with payment arrangements for fees and fines.
Establish and maintain payment installment contracts.
Perform appropriate and accurate data entry.
Monitor overdue accounts by running appropriate reports.
Apply additional fees where applicable.
Prepare suspension paperwork for the DMV if applicable.
Record delinquent accounts into database program.
Transfer files to collection agency when appropriate.