Court Clerk II - Clerk of Superior Court (Prescott)

Yavapai County Government•Prescott, AZ

4d•Onsite

About The Position

Under general supervision, performs specialized work of moderate difficulty in case processing and legal clerical duties for the Clerk of Superior Court. This role involves creating new case files, generating notices, managing exhibits, preparing records for appeal, and updating the case management system. The clerk will interact with the public, court personnel, judges, and attorneys, providing information and assistance without giving legal advice. Responsibilities also include processing payments, issuing receipts, managing electronic and paper filings, issuing warrants, and processing bail bond agent applications.

Requirements

High school diploma or equivalent.
A minimum of three (3) years of general office, administrative or clerical experience.
Must possess a valid Arizona driver’s license.
Knowledge of Arizona Code of Conduct for Judicial Employees and Clerk of Court and Yavapai County policies.
Knowledge of Business English, spelling, grammar, punctuation, and composition.
Knowledge of clerical office practices and procedures.
Knowledge of current Microsoft Office software.
Knowledge of filing and recordkeeping.
Skill in time management.
Skill in communicating effectively and professionally, both verbally and in writing, including in a face-to-face setting by telephone and/or any form of written communication, with public and employees.
Skill in establishing and maintaining effective working relationships with employees, other agencies, and the public.
Skill in organization and adherence to detail.
Ability to complete detailed work accurately and in compliance with department standards.
Ability to maintain confidentiality.
Ability to adhere to the Arizona Code of Conduct for Judicial Employees, as well as Clerk of Court and Yavapai County policies.
Ability to type at the minimum speed of forty (40) WPM.
Ability to work under pressure in a dynamic environment with changing demands and priorities.
Ability to develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
Ability to keep management informed of key operating issues affecting the department.
Ability to remain current in knowledge required to perform assigned duties.
Ability to handle confidential matters and maintain discretion always.
Ability to work professionally and effectively with co-workers, parties, victims of crime, witnesses, and the general public.
Ability to act with courtesy, tact, and diplomacy.

Responsibilities

Creates new case files, generates notices, and forwards file information to the appropriate division.
Receives, labels, processes, stores, packages, tracks, disposes, releases, and routes exhibits and classified material.
Generates notices for appeals and prepares the record on appeal for transmission to the Court of Appeals.
Dockets, scans, and updates cases in the case management system.
Prepares Division reassignments.
Works with parties in person, in writing, and/or on the phone, providing information and assistance to the public without giving legal advice.
Responds to inquiries from court personnel, judges, attorneys, and the public; answers calls, determines caller needs, and forwards/transfers or takes messages.
Provides clerical support and assistance as required.
Works with and assists staff; revises and/or sends correspondence; picks up, delivers, opens, and distributes mail.
Makes photocopies, scans documents, operates fax machine, and provides other office and customer services support and assistance as required.
Accepts and receives monies paid as fines, fees, bonds, and other financial obligations; issues receipts; and updates electronic and/or manual records.
Verifies, enters, retrieves, corrects, and updates data in the court management system; retrieves files and documents.
Receives and processes court-related documents over the counter and electronically through e-filing.
Issues warrants and processes applications for bail bond agents.
Performs other job-related duties as assigned.