Court Administrator V - Dakota County District Court

Minnesota Judicial Branch•Hastings, MN

7h•Onsite

About The Position

The First Judicial District is accepting applications for an innovative and experienced professional to lead the Dakota County Court Administration team. Dakota County is located in the southeast metro and has a caseload of approximately 60,000 filings annually. This Court Administrator position is the administrative leader of the District Court in Dakota County and is responsible for the overall management and operations. Dakota County has 3 court facilities located in Hastings, Apple Valley and West St. Paul. The current staff includes 1 Deputy Court Administrator, 4 Court Operations Managers, 9 Supervisors, 1 Administrative Hearing Officer, and 75 staff, 19 chambered judges and 38 judicial staff members. This Court Administrator position has a significant management partnership with the district judges, court staff, Minnesota Judicial Branch offices, justice partners, and county offices. This position is responsible for caseflow management, financial budgeting, records, jury, technology, human resources and facilities management related to Dakota County District Courts.

Requirements

Eight (8) years of relevant work experience in a court or other legal environment such as processing various case types, filing and recordkeeping, completing court administrative duties.
Three (3) years of supervisory experience some of which includes managing managers or supervisors.
Graduation from an accredited college or university with a bachelor’s degree in business, public administration, court administration or related field.

Nice To Haves

Knowledge of judicial branch human resources policies and procedures, union contracts, and effective supervisory and management techniques.
Knowledge of the judicial branch organizational structure, operations, and the scope of authority of the district court.
Knowledge of procedures and policies, legal documents, laws, and rules pertaining to the operation of the district court and the administration of justice.
Knowledge of court financial management and audit policies and procedures.
Knowledge of laws, rules, regulations, policies and procedures guiding records management and retention.
Knowledge of various technology and information systems used in the court.
Skill to effectively communicate thoughts, ideas, and messages to diverse individuals in oral and written form.
Skill in managing employee performance and in providing constructive positive and corrective feedback.
Skill in project management.
Ability to manage multiple large and complex projects or work streams simultaneously and ensure that work is completed in a timely manner.
Ability to ensure effective employe performance management through subordinate managers and supervisors.
Ability to develop and maintain effective and collaborative working relationships with judicial officers, justice partners, colleagues, staff and the public.
Ability to manage conflict.
Ability to solve complex problems and make decisions efficiently and effectively.

Responsibilities

Direct/advise subordinate supervisors or personally engage in implementing Court human resources processes to recruit, hire, train, coach, evaluate, compensate, recognize and discipline non-judicial court personnel in compliance with Minnesota Judicial Branch personnel policies and applicable union contracts.
Oversee all aspects of case flow management from initiation through post-disposition of Criminal, Civil, Traffic, Family, Probate, Mental Health, Juvenile and Conciliation cases to ensure that cases move through the system effectively. Ensure that all documents filed with the court are processed timely and accurately. Coordinate between court departments and justice partners to ensure that cases are scheduled efficiently.
Collaborate with judicial officers to coordinate and manage judicial scheduling, ensuring the efficient use of judicial resources, adherence to statutory hearing timelines, and effective case management. Interprets and applies court rules, administrative orders, policies, and procedures to provide accurate guidance and support to judicial officers. Serves as the primary point of contact for judges regarding personnel, courtroom security, and facility-related matters.
Oversee the financial aspects of court operations including collecting, receiving and accounting for funds, fees, fines, bonds, and escrow funds and tracking expenditures. Prepare financial reports detailing court financial management. Comply with all fiscal, risk management and audit policies and procedures.
Oversee the planning and use of courtroom and office space in one or more assigned facilities. Collaborate with County partners to ensure appropriate maintenance and security. Supervise the maintenance, repair, and security of court facilities, ensuring they remain safe, functional, and conducive to efficient court operations.
Work with local Court and District leadership to develop and implement new Court operational policies, and procedures in response to changes in the law, Court rules, or regulations. Evaluate current local Court and District policies and procedures for effectiveness and draft recommendations for improvements when appropriate.
Represent the Court in various committees, task forces, and work groups at the District and County and state-wide level. Act as the public face of the Court to the news media, citizen organizations and other entities interested in the Court.
Participate as a member of senior management team or other leadership group(s); contribute to strategic and operational planning in alignment with district and Branch-wide initiatives.