Course Administrative Assistant - School of Computer Science - MLD

Carnegie Mellon University•Pittsburgh, PA

1d•Onsite

About The Position

Carnegie Mellon University's Machine Learning Department (MLD) is seeking a Course Administrative Assistant to provide administrative support to 4-5 Educational Assistants (EAs) and the courses they manage. MLD is a leading hub for research and education in artificial intelligence and machine learning, focusing on developing innovative algorithms and models. The department offers undergraduate and graduate programs and fosters a collaborative environment that bridges theoretical research and practical applications. The ideal candidate will be adaptable, excellent, and passionate, with a high level of integrity, and will support the university's mission.

Requirements

High School Diploma or GED required.
3-5 years of experience in administrative support, office management, and data entry.
Effective interpersonal, organization, and communication skills.
Successful completion of a pre-employment background check.

Nice To Haves

Associate’s Degree preferred.
Experience in higher education preferred.
A combination of education and proven experience from which comparable knowledge is demonstrated may be considered.

Responsibilities

Maintain updated documentation for course exam seating charts, including room layout, seat numbers, desk conditions, and A/V status and needs.
Securely print, organize, and store course exams.
Securely scan, sort, staple, and store exams after they are administered. Pick up and scan ODR/make-up exams.
Prepare for exams by organizing A/V requirements and assembling exam boxes with necessary materials such as seating charts, room diagrams, extra TA exam copies, tape, pens, pencils, rubber bands, sanitizer, masks, candy paper, post-its, boxes, carts, adapters, cables, and power supply.
Set up rooms, manage catering, supplies for grading sessions, and TA end-of-semester parties.
Manage exam storage in EA and faculty offices, and coordinate the secure shredding of exams according to the university-approved schedule.
Order, manage delivery, cleanup, and payment for catering for events like TA training sessions, grading sessions, and TA end-of-semester parties.
Purchase, manage, and store supplies for poster sessions, including poster boards, easels, lights, electric cables, and pins, and set up the session room based on a diagram.
Book meeting rooms for various academic and administrative functions, including EA staff meetings, TA training sessions, Recitations, Exams, TA hours, Grading sessions, Exam viewing sessions, and Poster sessions.
Bring exams to exam reviewing sessions and monitor these sessions to ensure students can review their graded exams.
Document and improve processes related to all aspects of course administrative organization.
Book, pick up, provide with extra batteries, collect, and return course microphones.
Purchase and register course technology such as laptops, monitors, mouse/keyboards, headphones, desks, chairs, and iPads, Apple pencils, and technical accessories.
Select, order, distribute, organize, store, and manage TA swag.
Track down lost course technology devices and accessories.
Request and pick up keys for SCS offices/lockers.
Handle other items as necessary.