Course Administrative Assistant - School of Computer Science - MLD

Carnegie Mellon University•Pittsburgh, PA

1d•Onsite

About The Position

Carnegie Mellon University's Machine Learning Department (MLD) is seeking a Course Administrative Assistant to provide administrative support to 4-5 Educational Assistants (EAs) and the courses they manage. MLD is a leading hub for research and education in artificial intelligence and machine learning, focusing on developing innovative algorithms and models. The department offers undergraduate and graduate programs and fosters a collaborative environment that bridges theoretical research and practical applications. The ideal candidate will be adaptable, excellent, and passionate, interacting effectively with a diverse population of internal and external partners with a high level of integrity, and supporting the university's mission.

Requirements

High School Diploma or GED required.
3-5 years of experience in administrative support, office management, and data entry.
Effective interpersonal, organization, and communication skills.
Successful completion of a pre-employment background check.

Nice To Haves

Associate’s Degree preferred.
Experience in higher education preferred.
A combination of education and proven experience from which comparable knowledge is demonstrated may be considered.

Responsibilities

Maintain updated documentation for course exam seating charts, including room layout, seat numbers, desk conditions, and A/V status and needs.
Securely print, organize, store, and manage course exams.
Securely scan, sort, re-staple, and store exams after grading, including ODR/make-up exams.
Prepare for exams by organizing A/V requirements, seating charts, room diagrams, extra TA copies, and necessary supplies.
Set up rooms, manage catering, supplies, and cleanup for grading sessions and TA end-of-semester parties.
Purchase, manage, and store supplies for poster sessions, including poster boards, easels, lights, cables, and pins.
Book meeting rooms for various departmental activities such as EA staff meetings, TA training, recitations, exams, TA hours, grading sessions, exam viewing, and poster sessions.
Bring exams to exam viewing sessions and monitor the process to ensure students can review their graded exams.
Document and improve processes related to course administrative organization.
Book, pick up, provide batteries for, collect, and return course microphones.
Purchase and register course technology such as laptops, monitors, mouse/keyboards, headphones, iPads, Apple pencils, and technical accessories.
Select, order, distribute, organize, store, and manage TA swag.
Track down lost course technology devices and accessories.
Request and pick up keys for SCS offices and lockers.
Handle other administrative tasks as necessary.