County Program Support Secretary

Oregon Child Development Coalition • Cornelius, OR

1d • $19 - $24

About The Position

The County Program Support Secretary provides administrative services to the Program Director and Management Team, including preparing written reports, collecting data, arranging travel and meetings, scheduling appointments, and supporting trainings and conferences. The role also supports local county activities, office operations, payroll-check distribution, family-service compliance, inventory, and safe and confidential agency operations.

Requirements

• High school diploma.
• At least 2 years of experience in an office or secretarial environment.

Responsibilities

• Serve as receptionist by greeting visitors and callers, answering or referring inquiries, directing visitors to appropriate personnel, and giving tours to visitors and prospective parents.
• Maintain security procedures, monitor the visitor logbook, and issue visitor badges.
• Coordinate logistics with local county staff for on-site trainings and parent and other meetings, including setting up rooms, ordering food, making photocopies, and completing other requested tasks.
• Attend parent and other meetings and take minutes as directed.
• Transcribe, format, edit, copy, and proofread text and data.
• Read and route correspondence; collect information; process incoming mail; and distribute mail by sorting it and delivering it to appropriate personnel.
• Assist with translation and interpretation services as needed, including meeting minutes, agendas, and handouts.
• Assist Administrative Assistants with payroll-check distribution by issuing checks, making and filing copies, maintaining a check verification log, and obtaining employee signatures confirming receipt.
• Receive co-payments from eligible parents as directed to assist with compliance with Child Care Division regulations.
• Keep office equipment operational by following instructions and procedures and calling for repairs as directed.
• Monitor postage balances and requisition postage as needed.
• Maintain local county supply inventory by ordering, receiving, and distributing supplies in accordance with Program Director authorization and agency purchasing guidelines; determine supply needs and maintain the inventory system.
• Attend required staff and other meetings and complete assigned tasks.
• Attend conferences, training, and workshops as requested to update skills and maintain technical knowledge.
• Foster understanding of Head Start, its mission, goals, objectives, and program services.
• Maintain confidentiality and protect agency operations.
• Follow agency safety standards, support a safe environment, and promptly report unsafe or hazardous conditions and injuries.
• Perform other related or assigned duties, which may include opening or closing the center, accepting medication in the absence of health staff, or distributing supplies to classrooms.

Benefits

• Medical, dental, and vision insurance for eligible employees working 20 or more hours per week.
• Retirement plan with employer contribution.
• Paid time off, sick leave, holidays, and paid leave programs.
• Employer-paid life and disability coverage, with voluntary options available.
• Flexible Spending Accounts for healthcare and dependent care.
• Employee Assistance Program and wellness resources.
• Optional pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED