Counseling Secretary

Kenowa Hills Public Schools•Grand Rapids, MI

7h•Onsite

About The Position

This position is located at Kenowa Hills High School and involves 8 hours per day, Monday through Friday, for less than 44 weeks per year. The ideal candidate could train in May 2026 to begin work in August 2026. The pay rate is per the Board Authorized Support Staff Pay Schedule. This role provides essential administrative support to the High School counseling staff and the Transitions Coordinator, focusing on student academic records, data entry, and facilitating various college-related activities. The position requires maintaining a welcoming environment, tracking MTSS PBIS programs, and supporting 504 development and roll-out. Confidentiality is paramount in all aspects of this role.

Requirements

Ability to manage multiple tasks/projects on an ongoing basis
Possesses a friendly, outgoing personality with the ability to communicate effectively and develop positive relationships with parents, students & staff
Ability to generate and manage a secondary class schedule
Excellent organizational and time management skills
Detail oriented
Proven confidentiality, strong analytical and problem solving skills are needed
Must possess a sound knowledge of spelling, grammar and punctuation via written or orally
Ability to work independently as well as part of a team on group projects when necessary
The ability to work flexible hours and an excellent work attendance record is required
Strong computer skills and proficiency in the use of Power School and Microsoft programs
This position is an in-person role and requires regular, on-site attendance at the assigned work location. The essential functions of this position cannot be performed remotely.
Ability to stand, walk, and move throughout the school day across classrooms and intervention spaces
Ability to sit, bend, kneel, or work at student level during small group or individual instruction
Ability to use hands and arms to operate instructional materials, technology, and assessment tools
Ability to communicate effectively with students, staff, and families
Ability to support students with a range of academic needs, including students who may require redirection or support with engagement
Ability to implement instructional strategies and interventions with consistency and fidelity
Ability to monitor and respond to student needs in real time during instruction
Ability to collaborate with classroom teachers and intervention teams to support student progress
The employee will occasionally lift and/or move instructional materials and equipment (up to 25 pounds)

Nice To Haves

An Associate’s or Bachelor’s Degree and successful secretarial experience are preferred but not required.

Responsibilities

Organize and maintain CA60 files
Provide administrative support to the High School counseling staff and the Transitions Coordinator
Assist with maintaining student academic records in the student information system (Powerschool) associated with middle college, dual enrollment, KCTC, and college and career preparation programs
Perform data entry, including updating student GPA and processing student transcripts in Parchment
Facilitate college-related activities such as representative visits, college application waivers, and college campus visits
Facilitate new student intake appointments for the counseling office
Provide a welcoming environment to students, parents, and staff accessing the counseling office
Keep track of the MTSS PBIS programs and activities
Support Counseling and district coordinator with 504 development and roll-out, including scheduling 504s at the coordinator's request
Maintain confidentiality at all times