Secretary

State of Nebraska • Lincoln, NE

1d • Onsite

About The Position

This classification level is responsible for providing receptionist duties and clerical office support to district offices. Responsibilities include performing front desk duties to check-in probationers; answering phone calls and providing general office and program information; contacting probation officers and other staff for appointments/meetings, pre-sentence interviews; opening and closing case intake files; maintaining case documents such as violations; preparing standard and routine legal documents, letters and correspondence or from dictations e.g. jail waivers, travel permits; tracking, compiling and maintaining routine case information e.g. criminal history, driver's license etc.; processing daily incoming and outgoing mails; answering calls and providing general information; may provide guidance to entry secretarial staff.

Requirements

• High school diploma or GED; or 2 years of administrative support/clerical experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
• All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.
• Knowledge of customer service principles.
• Knowledge of modern office procedures, methods, and equipment.
• Knowledge of basic filing and recordkeeping principles.
• Knowledge of cash handling techniques.
• Knowledge of basic bookkeeping techniques.
• Skills in using computers and related software applications.
• Skills in providing customer service.
• Skills in filing.
• Skills in keyboarding.
• Skills in using modern office equipment.
• Skills in counting cash and balancing accounts.
• Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Nice To Haves

• May provide guidance to entry secretarial staff.

Responsibilities

• Serves as a receptionist and/or answers the telephone for assigned District office or offices; determines the nature of the visit or call; directs callers to the proper office or person or takes messages as required.
• Serves as information source for callers/visitors; provides directions as required.
• Maintains inventory of documents, brochures, applications, etc. Distributes to visitors as requested.
• Performs a variety of basic office support duties such as collating materials, distributing incoming mail, preparing materials for mailing, completing forms, proofreading typed or printed materials, and/or typing routine correspondence reports and other materials.
• Performs other duties of the similar nature or level.

Benefits

• 79% employer-paid health and prescription insurance
• Dental and vision insurance plans available to purchase
• Short-Term and Long-Term Disability, available to purchase
• Employee Assistance Program (EAP) for confidential support
• Flex Spending (FSA) and Health Savings Accounts (HSA)
• 156% state-matched of the first 4.8% contribution to retirement plan
• FREE $20,000 Life Insurance Policy
• Optional Life Insurance and AD&D available to purchase
• 13 paid holidays annually
• Paid vacation and sick leave that begin accruing immediately
• Military leave and Funeral/Bereavement leave
• Paid training to develop your skills
• Free continuing education credits to maintain professional certifications
• Access to specialized courses through Judicial Branch Education
• Opportunity for bilingual pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED