Secretary

Ochsner Health•Baton Rouge, LA

1d•Onsite

About The Position

This job supports the department(s) assigned by performing a variety of clerical tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, meeting arrangements/minutes, submitting expense reports and ordering supplies. Serves as a role model within the department to all clerical staff; and represents the Department in all interactions. Creates documents such as memos and other correspondence and generates reports using Microsoft Excel, Word, PowerPoint and other software as needed. This job serves as a point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person/group. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties. This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company's discretion. Ochsner Health is the leading not-for-profit healthcare provider in the Gulf South, delivering expert care at its 46 hospitals and more than 370 health and urgent care centers. For 12 consecutive years, U.S. News & World Report has recognized Ochsner as the No. 1 hospital in Louisiana. Additionally, Ochsner Children’s has been recognized as the No. 1 hospital for kids in Louisiana for three consecutive years. Ochsner inspires healthier lives and stronger communities through a combination of standard-setting expertise, quality and connection not found anywhere else in the region. In 2023, Ochsner Health cared for more than 1.5 million people from every state in the nation and 65 countries. Ochsner’s workforce includes more than 38,000 dedicated team members and over 4,700 employed and affiliated physicians. Ochsner Health is proud to be an Employer of Choice. Ranked one of Newsweek's list of America's Greatest Workplaces for Diversity of 2024 Becker's Healthcare listed Ochsner Health as 150 Top Places to Work in Healthcare Awarded Culture Awards for Purpose and Values and Healthcare Industry by Top Workplace Ranked as a 2023 Top Workplace in the USA! The Top Workplaces USA award is based entirely on feedback from an employee engagement survey completed by the employees of participating workplaces. Awarded Top Work Places 2023 for six consecutive years by The Times-Picayune Earned 2022-2023 Great Place to Work Certification™ Ochsner Health named to Newsweek's America's Greatest Workplaces for Parents and Families 2023.

Requirements

High School diploma or equivalent
1 year office experience
Experience working with confidential information
Computer skills and dexterity required for data entry and retrieval of required job information
Proficient with Windows-style applications, keyboard, and various software packages specific to role
Effective verbal and written communication skills and the ability to present information clearly and professionally to varying levels of individuals throughout the required job processes
Ability to function calmly in high pressure situations
Working knowledge with computers, printers, copiers, fax machines, telephone

Nice To Haves

Completion of business school or college courses
Knowledge of Microsoft Office Suite (Word, Excel, etc.)

Responsibilities

Supports the department(s) assigned by performing a variety of clerical tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, meeting arrangements/minutes, submitting expense reports and ordering supplies.
Serves as a role model within the department to all clerical staff.
Represents the Department in all interactions.
Creates documents such as memos and other correspondence.
Generates reports using Microsoft Excel, Word, PowerPoint and other software as needed.
Serves as a point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person/group.
Performs general clerical duties.
Initiates quality improvement.
Uses professional communication.
Exhibits effective management/judgment decision making.
Supports departmental goals.
Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.
Maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.

Benefits

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
Accessible site to all users, with accommodation to complete the application process (contact HR Employee Solution Center at 504-842-4748 or [email protected] for accommodation requests).
All qualified applicants will receive consideration for employment without regard to any legally protected class, including protected veterans and individuals with disabilities.
Leading not-for-profit healthcare provider in the Gulf South.
Recognized as the No. 1 hospital in Louisiana by U.S. News & World Report for 12 consecutive years.
Recognized as the No. 1 hospital for kids in Louisiana for three consecutive years (Ochsner Children’s).
Employer of Choice.
Ranked one of Newsweek's list of America's Greatest Workplaces for Diversity of 2024.
Listed as 150 Top Places to Work in Healthcare by Becker's Healthcare.
Awarded Culture Awards for Purpose and Values and Healthcare Industry by Top Workplace.
Ranked as a 2023 Top Workplace in the USA! (based on employee engagement survey).
Awarded Top Work Places 2023 for six consecutive years by The Times-Picayune.
Earned 2022-2023 Great Place to Work Certification™.
Named to Newsweek's America's Greatest Workplaces for Parents and Families 2023.