Ohmstede Industrial Services, Inc. Job Template - Cost Tracker

Ohmstede Industrial Services, Inc.•Deer Park, TX

11d•Onsite

About The Position

Ohmstede Industrial Services is a proven industry leader in turnaround and specialty maintenance services, management and execution. We are looking for a multi-tasker with good communication / organizational skills and a positive attitude. As the Cost Tracker you will be asked to keep track of time, both in Ohmstede’s systems and client’s system, submit payroll on a weekly basis (MJT – Mobil Job Time), submit funding of per diem (bi-weekly) and travel, create invoices for payment in Ohmstede’s accounting system (Vista), keep track of cost reports weekly for the project manager to review, write vendor purchase orders based on purchase requisitions received, approve vendor invoices in Vista, perform clerical and administrative duties as well as assist in accurately tracking and maintaining employee time records. This role supports HR, Payroll, and onsite project manager. This position requires travel from job site to job site.

Requirements

Highschool Diploma or GED Required.
Excellent communication, organization, and customer service skills.
Ability to manage multiple tasks / projects and set priorities.
Strong attention to detail and accuracy.
Must be able to travel as this position will go from job site to site across multiple states.
Must be able to handle 150 employees at one time.

Nice To Haves

Knowledge of Management Systems and Software (Excel, Word, PowerPoint, mJobTime, SilkRoad, VISTA and Echart) Preferred.

Responsibilities

Perform data entry for employee’s time, per diem, travel and company equipment in MJT (Ohmstede’s system) and the client systems (track, CDMS, my Track)
Ensure accuracy of employee hours worked.
Accurately allocate/accept time for field projects per client PO via client timekeeping system, i.e. Track, CDMS, myTrack.
Administration and processing of invoicing, work records, personnel files, and associated documents.
Maintaining project cost reports on a weekly basis for Project Manager review.
Work closely with the client’s cost department ensuring they have accurate cost reporting.
Enter, calculate, reconcile and submit job site payroll data file via MJT.
Write vendor purchase orders based on purchase requisitions received from the Project Manager and approve vendor invoices as they are received.
Ensure project is closed out upon completion, i.e. final invoices are submitted to client, all final vendor invoices are received, and all payments are accounted for.