Administrative Support

Voyageur Aviation•North Bay, ON

1d•Onsite

About The Position

Voyageur Aviation Corp. is an integrated provider of specialized aviation services, including advanced engineering and maintenance capabilities, part sales and logistics management, aircraft leasing, and contract flying operations. They support humanitarian missions, cargo, and workforce movements to remote communities. The company is headquartered in North Bay, Ontario, and is a subsidiary of Chorus Aviation Inc. They are known for distinctive projects, unique clients, and the ability to handle complex aircraft restructuring, modernization, maintenance, and redesign. The company emphasizes its team's expertise, pioneering spirit, and offers abundant growth opportunities in a culture of continuous learning.

Requirements

1+ year of experience in purchasing, inventory management, or invoice reconciliation.
Proficiency with ERP systems (WinAir preferred), including data reconciliation and reporting.
Strong knowledge of financial reconciliation, cost accounting principles, and variance analysis.
Advanced proficiency in Excel and reporting tools, with the ability to analyze and interpret data.
Experience with invoice validation and resolving billing discrepancies.
Strong attention to detail and analytical problem-solving skills.
Effective communication and collaboration skills, with the ability to work cross-functionally and manage multiple priorities.
Must be legally eligible to work for a Canadian company (e.g., be a Canadian citizen, permanent resident of Canada, or possess a valid work permit).
Provide a clear Criminal Background Check.

Nice To Haves

Preferred Bachelor’s degree in Business Administration, Supply Chain, or Finance.
Preferred Purchasing Management Association (PMAC) or equivalent.

Responsibilities

Reconcile batch costs within the ERP (WinAir) by validating part prices, markup codes, and customer approvals to ensure cost accuracy and compliance with internal standards.
Investigate and correct discrepancies related to freight, labor, and administrative costs, maintaining accurate and reliable financial data.
Standardize internal repair estimates and batch costing processes to support Beyond Economical Repair (BER) analysis and decision-making.
Collaborate with Procurement and Finance teams to resolve inconsistencies in internal repair data, ensuring alignment across departments.
Generate recurring reports (weekly to monthly) to support project tracking, internal costing, vendor performance measurement, and corporate reporting requirements.
Coordinate vendor management activities, including follow-up on outstanding items, tracking estimated time of arrival (ETA), and supporting negotiations on standard or standing cost agreements for high-usage parts and min/max inventory levels.
Identify process gaps and contribute to continuous improvement initiatives that strengthen internal costing, invoicing practices, and cross-departmental consistency.
Interpret and apply financial, operational, and revenue-driven elements of customer contracts to ensure accurate billing and cost recovery.
Validate that markup thresholds, approval requirements, and billing codes are correctly applied in line with contractual obligations.
Partner with IT and Heavy Maintenance to confirm ERP data accurately reflects contract terms, ensuring invoice integrity and audit readiness.
Monitor compliance trends, flag potential risks or deviations, and recommend corrective actions to prevent revenue leakage.
Support and, when necessary, lead discussions with internal stakeholders and external customers to resolve compliance issues, clarify expectations, and reinforce adherence to contractual requirements.
Contribute to process improvements that strengthen contract interpretation, reduce compliance errors, and enhance cross-departmental understanding of customer obligations.
Validate freight and vendor invoices by reconciling against purchase orders (POs), repair orders (ROs), and contractual terms to ensure accuracy and compliance.
Investigate and resolve discrepancies in pricing, account coding, and supporting documentation within the ERP system, maintaining data integrity across financial records.
Mitigate invoicing and receiving bottlenecks by streamlining verification and approval workflows, ensuring timely processing and payment.
Collaborate with vendors, Procurement, and Accounts Payable to troubleshoot issues, resolve disputes, and maintain positive supplier relationships.
Provide recommendations to enhance invoice validation processes, reduce recurring discrepancies, and strengthen end-to-end procurement-to-payment efficiency.
Support audit readiness by maintaining accurate documentation, clear reconciliation records, and compliance with internal policies.