Correctional Records Technician | Everett Records Unit

State of Washington•Snohomish County – Everett, WA

5d•Hybrid

About The Position

The Records Division mission is to accurately apply legal court document information for the Department of Corrections (DOC), the public and individuals so they can trust the established jurisdiction for those in our care and custody and for the community. As a custodian of incarcerated and supervised individual records, the Correctional Records Technician (CRT) will perform duties for the Correctional Records Office to ensure compliance with appropriate laws and agency policy. The CRT contributes to the agency’s mission to improve public safety by reviewing, entering, and auditing, and, on behalf of the agency, the legal documents that hold incarcerated individuals within the agency’s facilities and/or individuals under the jurisdiction of the Department of Corrections for appropriate confinement and supervision within the community. In this role, you will work with the Correctional Records Technician Lead (CRT-L) and Correctional Records Supervisor (CRS) to use independent judgment to accomplish assignments, assist in developing or suggesting work methods, procedures and resolve problems. You will play a vital role in improving public safety by assisting with creating processes to ensure that incarcerated individuals are released from reentry confinement while being the subject matter expert. The candidate of choice will maintain and monitor both the electronic and physical records of incarcerated and supervised individuals’ records and maintain confidentiality and integrity of information protected by agency policy or federal or state laws. Additionally, you will create DOC ID cards, fingerprint supervised individuals and staff, complete the PD process, pen packs, run criminal history backgrounds checks.

Requirements

High School diploma or equivalent
Must respect and maintain confidentiality
Ability to use independent judgment to accomplish tasks and solve problems.
Demonstrate ability to effectively communicate with co-workers, the public and criminal justice agencies.
Demonstrate ability to write (including grammar and spelling accuracy) and speak clearly and effectively.
Demonstrate ability to analyze and solve problems under highly stressful or adverse situations.
Demonstrate ability to learn and utilize computer-based applications in the performance of job duties.
Demonstrate mathematical skills to compute complex sentence structure calculations.
Ability to work with speed and efficiency shifting attention between tasks.
Must be certified and maintain certification in ACCESS.
Must be able to satisfactorily complete Everett Records Unit competency test.

Nice To Haves

One (1) + Experience maintaining, processing, entering, and/or calculating sentence structure for incarcerated or supervised individual’s records.
Demonstrate knowledge of Washington sentencing laws, DOC supervision types and applicable laws.
Knowledge of DOC Policy to ensure DOC jurisdiction.
Knowledge of criminal history and or judgment and sentence document processing
Knowledge of the criminal justice system and its related documents
Knowledge of Outlook and database entry

Responsibilities

Complete initial, second or release audits as necessary for sentence structure and release from Partial confinement facilities and programs
Prepare all release documents.
Establish and validate agency jurisdiction of incarcerated individuals.
Validate accuracy, conduct quality assurance, and verify legality of sentencing data.
Prioritize incoming incarcerated individuals by ERD and PRD.
Complete credit calculation reviews for incarcerated individuals’ affecting custody and release.
Update Prison Movements.
Complete Law Enforcement and Victim Witness notifications.
Implement operational adjustments under the direction of leadership.
Enter, Audit and Quality Control Sentences, modifications, and supervision compliance screening.
Resolve problems that relate to sentence computations and time accounting.
Troubleshoot and problem-solve database systems.
Process Wants, Warrants, and Detainers.
Initiate and process fingerprints for supervised individuals, staff, and volunteers.
Monitor individuals infraction hearings.
Utilize, update, and maintain databases and programs.
Ensure the contents of Incarcerated and Supervised Individual records contained within Central files and OnBase are legal and accurate.
Scan, index, verify, and ensure accuracy of Court and DOC Documents.
Respond to and process requests.
Collaborate with partial confinement case managers.
Archive incarcerated individuals records.
Process incoming and outgoing mail.
Maintain confidentiality of information.
Process inquiries regarding records issues.
Advise records leadership and staff concerning implementation of new laws and legislation.
Process requests for criminal history records information.
Provide assistance to staff who manage partial confinement caseloads.
Provide assistance to other specialized records units or department divisions or internal units.
Participate in Onboard training, continued learning, and staff support