CORRECTIONAL RECORDS SUPERVISOR I

Arizona Department of Administration • Buckeye, AZ

2d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a qualified CORRECTIONAL RECORDS SUPERVISOR I responsible for training, supervising and evaluating Correctional Records Clerk I and II. This role also interviews and hires new clerks, preparing weekly reports on Correctional Records Clerk I and II productivity at the Arizona State Prison Complex (ASPC) - Lewis in Buckeye, AZ. ADCRR is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

Requirements

• Knowledge of Release information pursuant to Arizona Revised Statute (ARS) 31-221, Public Information Act, ADCRR policies and procedures
• Knowledge of General office practices
• Knowledge of ADCRR computer system, Arizona Correctional Information System (ACIS), filing systems (alpha/numerical, terminal, and current ADCRR filing format)
• Knowledge of ADCRR organizational-supervision techniques
• Knowledge of Testifying in court
• Skill in Interpreting and applying rules and ADCRR policies and procedures as they apply to offender records
• Skill in Organization
• Skill in Written and verbal communication
• Skill in Establishing and maintaining interpersonal relationships
• Skill in Customer service
• Skill in Attention to detail
• Skill in Operation and use of ACIS, Microsoft Office, Excel, and Google Suite
• Skill in Interpreting ACIS screens
• Skill in Testifying in court, analytical, proof-reading, and interpreting laws and statutes
• Ability to Interpret and appropriately respond to other agencies’ requests, i.e. placement of detainer or response to ADCRR detainers
• Ability to Understand requirements to enhance former inmates’ sentences with the use of prior packets and procedures for testifying in court on prior packets and detainers
• Ability to Interact with all organizational levels within all law enforcement agencies
• Ability to Assist in streamlining processes for higher productivity
• Ability to Motivate staff
• Ability to Work in a prison environment
• Must possess and retain a current, valid class-appropriate driver’s license
• Must complete all required training and successfully pass all necessary driver’s license record checks
• Must maintain acceptable driving records
• Must complete all required driver training
• Must maintain the statutorily required liability insurance if operating a personally owned vehicle on state business
• Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

• Progressive experience in a law enforcement records environment

Responsibilities

• Trains, supervises and evaluates Correctional Records Clerk I and II
• Assists and ensures special projects are completed
• Reviews and assists staff in all records functions
• Interviews and hires for vacant Correctional Record Clerk I and II positions
• Tracks all incoming documents for filing and ensures all are filed accurately and in a timely manner
• Ensures record retention schedule is in compliance with schedule
• Prepares weekly reports
• Drive on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed