Correctional Records Supervisor | Criminal Conviction Records
About The Position
The Washington State Department of Corrections has a duty to ensure the security of offender records. As a custodian of these records, the Correctional Records Supervisor (CRS) within the Criminal Conviction Records (CCR) Unit ensures compliance with appropriate laws and agency policy. The Correctional Records Supervisor contributes to the agency’s mission to improve public safety by entering, auditing, and interpreting the legal documents that hold sentenced individuals within the agency’s facilities and/or under the jurisdiction of the Department of Corrections for supervision within the community. The CRS oversees the completion of the CCR and Supervision Screening Eligibility/Offender Release Plan (ORP) processes and their accuracy is critical due to the fiscal impact and potential liability to the agency. The candidate of choice must be able to supervise and lead others as you will oversee correctional records staff and support each in their job performance.
Requirements
- High School diploma or equivalent
- Five (5) years of experience maintaining or processing sentenced individual records in an adult correctional agency. Sentenced individual records are defined as records containing certified copies of the original documents relating to the sentenced individual’s crime and sentence.
- One (1) year of experience working within the Offender Management Network Information (OMNI) program.
- Intermediate Level Proficiency with Microsoft Office Suite Programs, specifically Outlook, Word, Excel and Teams.
- Must respect and maintain confidentiality
- Demonstrated ability to effectively communicate with co-workers, the public, and criminal justice agencies.
- Demonstrated ability to analyze and solve problems under highly stressful or adverse situations
Nice To Haves
- One (1) year of experience as a direct supervisor to include overseeing daily office operations OR two (2) years of experience as a CRT Lead.
- Experience with querying and/or reviewing criminal history and/or RAP sheet information.
- Experience using JIS, JABS and OMNIXX database systems.
- Six (6) months experience with processing of criminal conviction records (CCRs).
- In-depth knowledge of Supervision Screening Eligibility and Offender Release Plan (ORP) Determination.
- Current Washington State Patrol ACCESS Level 1 Certification.
- In-depth experience, knowledge, and understanding of Washington State felony and misdemeanor criminal law and convictions.
Responsibilities
- Managing and providing supervisory direction relating to operational effectiveness of a correctional records office
- Directing and supervising lower-level correctional records office staff as well as the work of the records office
- Planning, assigning, and reviewing the work of the records staff
- Assessing training needs of staff and arrange for or provide instruction
- Responding to inquiries regarding records issues from facility staff and outside entities
- Evaluating employee performance and prepare performance expectations
- Resolving staff issues, recognize employees, and counsel employees in work-related activities and career development
- Reviewing and verifying sentenced individual’s sentence structure and criminal history information while completing CCR and Supervision Screening and ORP determination
- Maintaining electronic and physical files
- Providing effective communication and thorough and timely request processing
- Other duties as assigned
Benefits
- Comprehensive family insurance for medical, dental, and vision
- Remote/telework/flexible schedules (depending on position)
- Up to 25 paid vacations days a year
- 8 hours of paid sick leave per month
- 12 paid holidays a year
- Generous retirement plan
- Flex Spending Accounts
- Dependent Care Assistance
- Deferred Compensation
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
