Correctional Records Clerk II

Arizona Department of Administration • Florence, AZ

9h • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking ambitious qualified individuals to perform complex clerical work regarding inmate records. This position performs complex clerical work, copies, files and collates offender documents and information. As a Correctional Records Clerk II, you will be responsible for telephone inquiries from staff, attorneys, and other agencies as well as pulling files for review by wardens and deputy wardens.

Requirements

• Office practices and procedures
• Laws, rules, policies, and procedures governing inmate files and documents
• Automated data/manual storage and retrieval techniques and equipment
• Numerical and digital filing systems
• Operation of office equipment including copiers, fax machines, and telephones
• Basic mathematics
• Business English, including grammar, spelling, and punctuation
• Computer usage and various software programs (Microsoft Office and Google Suites)
• Written and verbal communication
• Establishing and maintaining interpersonal relationships
• Researching, collecting, and formatting information
• Performing office clerical practices and techniques
• Sorting, filing, retrieving, and replacing files/records
• Utilizing a computerized database to perform data entry
• Access the Arizona Correctional Information Systems (ACIS)
• Work with minimal supervision
• Interpret and apply ADCRR department policies and privacy guidelines governing the provision of inmate information to others
• Lead and train in work assignment
• Follow verbal and written guidelines
• Work in a prison environment
• Background investigation and a drug test
• Current, valid class-appropriate driver’s license
• Tuberculosis (TB) test
• Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

• High School Diploma or General Education Development (GED)
• Customer service experience

Responsibilities

• Audits all institutional files for all new arrivals and maintains two-year annual audits for proper internal self-audit requirements
• Generates Notifications of Release for upcoming releases
• Facilitates institutional review of all court sentencing documentation for newly arriving inmates, along with the reviewing and/or tracking of requested court documentation by returning inmates after court hearings or trials
• Completes all court document entries for the institution
• Forwards all appropriate documentation for review to the Time Computation Unit at Central Office
• Processes violator paperwork, prepares files, and tracks violator warrants
• Confers with supervisors, attends staff meetings, and provides coverage for other staff when needed
• Tracks document requests for necessary completion of inmate institutional files
• Attends yearly training and trains Correctional Records Clerk Is
• Pulls files for review by authorized staff and assists with the duties of the Correctional Records Clerk I
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED