Correctional Records Technician | CCCC

State of Washington•Thurston County – Littlerock, WA

5d•Onsite

About The Position

The Records Division mission is to accurately apply legal court document information for the Department of Corrections (DOC), the public and individuals so they can trust the established jurisdiction for those in our care and custody and for the community. As a custodian of incarcerated and supervised individual records, the Correctional Records Technician (CRT) will ensure compliance with appropriate laws and agency policy. The CRT contributes to the agency’s mission to improve public safety by reviewing, entering, and auditing the legal documents that hold incarcerated individuals within the agency’s facilities, and/or individuals under the jurisdiction of the Department of Corrections for appropriate confinement and supervision within the community. In this role, you will work with the Correctional Records Technician Lead and Correctional Records Supervisor to use independent judgment to accomplish assignments, assist in developing or suggesting work methods, procedures and resolve problems. You will play a vital role in improving public safety by assisting with creating processes to ensure that incarcerated individuals are released from reentry confinement while being the subject matter expert. The candidate of choice will maintain and monitor both the electronic and physical records of incarcerated and supervised individuals’ records and maintain confidentiality and integrity of information protected by agency policy or federal or state laws.

Requirements

High School diploma or equivalent
Must respect and maintain confidentiality
Must be able to lift up to 50 lbs.
Demonstrated ability to effectively communicate with co-workers, the public, and/or criminal justice agencies
Demonstrated ability to analyze and solve problems under highly stressful and/or adverse situations
Observation – Observes and strategizes personal action based on environmental conditions and human behavior
Technology – Learns and utilizes computer based applications in the performance of job duties
Stress Tolerance – Remains calm and rational while handling difficult situations including, but not limited to, volatile, threatening, or other crisis/emergency situations
Professional Standards – Knows and applies relevant law, policy, procedure, and practice. Adheres to productivity standards and timelines established by law and policy. Identifies own training needs and proactively seeks training opportunities
Adaptability – Incorporates new information into an existing framework of understanding. Accepts change and supports the Agency through changes in law, policy, and procedure

Nice To Haves

Two (2) year’s experience maintaining or processing I/I files such as ASA Legal Files, Property files, Grievance files, Administrative files, Medical files, Parole files, or Counselor or Custody files in a governmental law enforcement office, court setting, or an adult or juvenile correctional agency
College-level course work in criminal justice, business administration, accounting, social science, or a related field.
Knowledge of criminal history document processing

Responsibilities

Reviewing and verifying Incarcerated Individual’s Sentence Structure (SSTA) and criminal history information to include: Ensuring the contents of Incarcerated Individuals records are legal, accurate, and maintained in a secure setting.
Reviewing and verifying accuracy of legal documents relating to convictions and sentencing
Establishing and validating agency jurisdiction of the Incarcerated Individuals
Verifying electronic database information against source documents
Verifying identification of Incarcerated Individuals to law enforcement through
Maintaining electronic and physical files
Providing effective communication and thorough and timely request processing.
Other Duties as assigned