Correction Records Management Officer (20021895 )

State of Ohio • Orient, OH

1d • Onsite

About The Position

The Ohio Department of Rehabilitation and Correction is seeking a Correction Records Management Officer. This role is crucial in managing inmate records, ensuring accuracy, and facilitating the smooth operation of correctional facilities. The department is committed to reducing recidivism and helping individuals become productive members of society. This position offers a rewarding career with a supportive work family and comprehensive benefits.

Requirements

• Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary.
• 1 course or 3 months experience in records management (e.g., record retention, document management, confidentiality).
• Equivalent of Minimum Class Qualifications for Employment.
• Records Management
• Basic Documentation
• Data Visualization
• Clerical & Data Entry
• Criminology/Criminal Justice
• Administrative support/services
• Critical Thinking
• Attention to Detail
• Time Management
• Confidentiality
• Adaptability

Responsibilities

• Assigns inmate numbers.
• Interviews inmates and enters identifying data into the DOTS Portal system.
• Pre-screens commitment papers and provides information to BOSC on possible same-day releases and imminent releases.
• Receives and transfers inmate records to the parent institution, Bureau of Sentence Computation, and Central Office Records.
• Prepares inactive records for shipment to the central warehouse.
• Audits and stores master records for inmates released under supervision.
• Coordinates inmate movements to other institutions.
• Scans documents into the OnBase document management system.
• Maintains population count to balance with DOTS Portal Snapshot views and the institution Count Officer.
• Coordinates the physical release of inmates when authorized by BORM.
• Enters status and reason codes into DOTS Portal.
• Responds to inmate inquiries.
• Completes other bureau functions as assigned.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed