Public Records & Records Management Analyst

State of Washington•Clark County – Vancouver, WA

About The Position

The Public Records & Records Management Analyst serves as the Agency’s primary resource for public records requests and records management. This role is responsible for scheduling and coordinating manual and electronic forms and records services, including files consulting, records retention scheduling, essential records scheduling, and related activities. The position ensures compliance with state laws, agency standards, and best practices for transparency, accessibility, and information governance.

Requirements

A bachelor’s degree in business administration, public administration, accounting, legal studies, or a related field and two years of experience in forms management, records management and/or public records; OR a combination of related education and relevant experience.
Excellent communication and organizational skills
Effective time management skills
Ability to work effectively with diverse groups
Ability to consistently and securely manage confidential and highly sensitive information at all times
Customer services oriented
Ability and willingness to work as a team and independently as tasks require

Responsibilities

Serve as the Agency’s primary point of contact for all public records requests.
Assist requestors in defining the scope of requested records and provide guidance throughout the process.
Work with staff to identify records responsive to requests.
Review records and redact information exempt from disclosure in accordance with legal requirements.
Provide responsive records to requestors and maintain documentation related to each request following retention requirements.
Review and process public records requests efficiently and consistently.
Assist in developing public disclosure guidelines, procedures, and staff training.
Review records retention and essential records schedules to ensure compliance with legal requirements and state/agency standards.
Manage manual and electronic systems for records retention, disposition, transfer, and storage.
Design and develop electronic forms, including layout, screens, and required data elements.
Analyze workflows and processes to determine automation opportunities and audit requirements.
Maintain forms repositories and associated web links as needed.
Provide consultation and determinations for discovery records requests and union records requests.
Conduct records management workshops and assist in developing instructional materials.
Review and analyze potential applications of electronic, automated, micrographics, and imaging technologies.
Assist in feasibility assessments for converting information to alternative formats.