Correction Records Management Officer BORM (20082879)

State of Ohio • Dayton, OH

4d • Onsite

About The Position

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future. We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none! Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Requirements

• Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages
• 1 course or 3 mos. exp. in records management
• 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication
• Equivalent of Minimum Class Qualifications for Employment noted above
• Records Management

Responsibilities

• Manage system for records retention and disposal
• Prepare files and documents for scanning
• Pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff
• Index documents stored on document imaging software (Onbase)
• Prepare correspondence and records in response to public record requests
• Prepare exemplification documents and certificate of inmate status
• Operate microfilm equipment (e.g., paper converter, viewer, photocopier)
• Operate scanning equipment
• Inspects final product to assess quality, refills and replaces supplies in machines and clean adjust and performs routine maintenance on equipment
• Responsible for working with service representatives on repairs of equipment
• Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations
• May function as lead worker over clerical employees involved in records maintenance activities
• Trains staff on procedures for maintenance and storage of records
• Establishes due dates in responding to requests
• Assist staff in resolving problems regarding equipment
• Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests
• Handles ingoing and outgoing mail
• Explains procedures and answers questions
• Inventories, orders, supplies and stocks shelves
• Performs other general clerical duties as assigned/directed by supervisor or designee.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED