Correction Records Management Officer BORM (20082861)

State of Ohio • Lebanon, OH

3d • Onsite

About The Position

The Ohio Department of Rehabilitation and Correction (ODRC) is dedicated to reducing recidivism through rehabilitative treatment and programming in a safe, secure, and humane correctional environment, alongside effective community supervision. Their mission is to protect the public by helping individuals become productive members of society, ensuring a safer Ohio. This role is part of a team that provides meaningful work and support to its members. The State of Ohio is a drug-free workplace, and this position may be subject to additional restrictions regarding drug use, including marijuana.

Requirements

• Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages.
• 1 course or 3 mos. exp. in records management.
• 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication.
• Equivalent of Minimum Class Qualifications for Employment.

Responsibilities

• Manage system for records retention and disposal.
• Prepare files and documents for scanning.
• Pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff.
• Index documents stored on document imaging software (Onbase).
• Prepare correspondence and records in response to public record requests.
• Prepare exemplification documents and certificate of inmate status.
• Operate microfilm equipment (e.g., paper converter, viewer, photocopier) and operate scanning equipment.
• Inspect the final product to assess quality, refill and replace supplies in machines, and clean, adjust, and perform routine maintenance on equipment.
• Work with service representatives on repairs of equipment.
• Verify and research inmate incarceration information on computers daily, including use of RWARE, INTRA to locate and track file locations.
• May function as lead worker over clerical employees involved in records maintenance activities.
• Train staff in procedures for maintenance and storage of records.
• Establish due dates in responding to requests.
• Assist staff in resolving problems regarding equipment.
• Assist staff in responding to telephone calls, faxes, and in-person inquiries from employees regarding printing, OnBase, or microfilm requests.
• Handle ingoing and outgoing mail.
• Explain procedures and answer questions.
• Inventory, order, and stock supplies on shelves.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED