Correction Records Management Officer

State of Ohio • Columbus, OH

2d • Onsite

About The Position

We are seeking a Correction Records Management Officer in the Office of Records and Sentence Computation in Central Office, located at 30 W. Spring St., Columbus, OH 43215. The Ohio Department of Youth Services strives to save and transform the lives of youth throughout the state of Ohio. Our employees work together to support youth and empower families and communities. In addition to our three juvenile corrections facilities, we support more than 600 community programs reaching more than 90,000 youth across the state. DYS is a “qualifying employer” for purposes of the federal Public Service Loan Forgiveness [PSLF] program. Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Requirements

• Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary
• 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality)
• The final candidate selected for this position will be required to undergo a pre-employment drug screening and criminal background check that includes results from BCI & FBI.
• This position is required to become LEADS certified.
• An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.
• All new candidates hired to the Department of Youth Services must complete a mandatory 3 week pre-service training located at DYS Training Academy in Orient, Ohio.

Nice To Haves

• Answers to the supplemental questions must be supported by information submitted on the application.

Responsibilities

• Review youth records and independently manage systems of data collection (e.g., JJCMS, OnBase, and electronic drives for the DYS juvenile correctional facilities and the Bureau of Parole)
• Maintains inventory of youth records and controls distribution of youth records through a tracking system
• Adheres to record retention periods based on authorized schedules established by DYS and/or Department of Administrative Services [DAS]
• Ensures the initial identification of Juvenile Sex Offender Registration and Notification (JSORN) and Serious Youthful Offender requirements
• Works directly with the Chief Inspector or designee with the review of new arrivals and youth preparing to be released through the Law enforcement computer systems (e.g., law enforcement automated data system (LEADS) to receive confidential information
• Researches the Confinement Credit Addendum and AWL Court Hearings results for pending warrants and detainers
• Updates the Juvenile Justice Correctional Management System (JJCMS) with youth’s pending detainers & prepares necessary documentation for Recommitment of Rolls
• Serves as liaison between institution staff & law enforcement to monitor receipt of the results of court hearings
• Attends meetings, trainings & conferences; may give presentations & conduct trainings

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees