Correction Records Sentence Computation/Release Officer (20021463, 20101980)

State of Ohio • Columbus, OH

1d • Onsite

About The Position

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future. This will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!

Requirements

• Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary.
• 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.
• Records Management

Nice To Haves

• 9 mos. exp. as a Correction Records Management Officer, 63231.
• Equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

• Maintains and updates inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility.
• Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information.
• Maintains correspondence with other agencies and courts for verification of documents and inquiries.
• Reviews inmate records to ensure release of inmate from prison is appropriate.
• Reviews records for compliance with registration laws and DNA testing requirements.
• Operates Offender Watch and computer terminals to receive and transmit confidential information.
• Research LEADS for pending warrants and detainers.
• Coordinates pickup arrangements with detaining authorities.
• Obtains reporting instructions for inmates being released under supervision.
• Adjusts certified release date by earned credit to justify correct release date.
• Enters TC and parole release dates as directed.
• Prepares release of authorization documents for supervisory approval.
• Ensures release authorizations are provided to the prisons for timely release of inmates.
• Enters information in the DOTS Portal and updates and corrects as needed.
• Runs various reports in DOTS Portal and Microsoft software.
• Maintains inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy.
• Maintains and updates inmate records by scanning information to OnBase document management system.
• Enters information into DOTS Portal as needed.
• Enters appropriate status and reason codes into DOTS Portal.
• Maintains correspondence with other agencies and responds to kites/inmate inquiries.
• Opens, sorts, and distributes mail.
• Completes other bureau functions as assigned.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees