Corps Event Coordinator

Texas A&M • College Station, TX

2d

About The Position

The Office of the Commandant (OOC) serves and supports departments within the Corps of Cadets that are critically engaged in all aspects of student development and the delivery of key services and support. OOC departments work to create environments that help students grow, develop, learn, and enhance their experience at Texas A&M by providing leadership opportunities, experiential education, and connections beyond the classroom. This position will be part of a centralized team that supports the active recruiting efforts of future cadets and their families to Texas A&M and the Corps of Cadets.

The Event Coordinator II is responsible for the comprehensive management and coordination of events hosted in the Corps Center and other Corps facilities. Serving as the primary point of contact for cadets, departmental staff, student organizations, university departments, and external clients, this position oversees all logistical, contractual, financial, and operational aspects of facility event use. The role manages event planning and execution from initial inquiry through post-event closeout, including scheduling, risk management compliance, contract administration, billing, and on-site oversight. In addition to event operations, the position provides administrative and operational support to the Logistics and Facility Managing Director and team to ensure efficient facility utilization and departmental effectiveness.

Requirements

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Two years of related experience in planning and operations.
• Exceptional problem-solving, critical thinking, and time management skills.
• Capability to handle confidential and sensitive information with discretion.
• Ability to multitask and work cooperatively with others.
• Strong organizational skills.
• Effective verbal and written communication skills.
• Knowledge of word processing and spreadsheet applications.
• Ability to be accountable, responsible, and dependable member of the Campus Operations team.
• Ability to work flexible hours and extended schedule to support events and duties that take place outside the normal operating hours.

Responsibilities

• Event Management and Coordination Serves as the primary contact for all internal and external clients requesting use of Corps facilities, including cadets, student organizations, university departments, and external groups.
• Manages the full lifecycle of facility reservations, including scheduling, client consultations, space planning, event logistics, and post-event follow-up.
• Coordinates and administers contractual agreements, lease requirements, liability insurance documentation, risk management compliance, and client agreements.
• Reviews and enforces departmental and university policies related to reservations, cancellations, catering, alcohol licensing, safety protocols, and inclement weather procedures.
• Oversees event setup and teardown logistics and provides on-site oversight for major events, including occasional early morning, evening, or weekend support.
• Trains, schedules, and evaluates Corps Center Student Assistants for event staffing.
• Determines event suitability and space allocation based on departmental priorities, operational capacity, and institutional mission alignment.
• Coordinates equipment purchasing, inventory management, and maintenance related to event operations.
• Generates event documentation and operational plans to ensure effective communication with staff and stakeholders.
• Utilizes independent judgment to resolve issues, minimize risk, and ensure successful event execution.
• Administrative and Operational Support Provides administrative and operational support to the Logistics and Facility Managing Director and team.
• Assists in developing and maintaining procedures related to facility operations, scheduling, and event services.
• Prepares correspondence, reports, purchase orders, agreements, and operational documentation.
• Coordinates meetings, prepares materials, and assists with presentations and communications.
• Assist inventory tracking, property management processes, and certification activities.
• Assists with strategic planning initiatives related to facility utilization and event services.
• Maintains collaborative relationships with campus departments, vendors, and community partners to support departmental objectives.
• Interacts with students, faculty, and staff for the benefit of carrying out the mission of the department.
• Budget and Financial Administration Manages event-related billing processes, including invoice preparation, payment confirmation, and financial tracking.
• Maintains and monitors event area budgets and updates fee structures as needed.
• Ensures compliance with university financial policies and procedures related to facility rentals and event services.
• Other duties as assigned.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees