Corporate Services Specialist

Mechanics Bank•Walnut Creek, CA

47d•$24 - $33•Onsite

About The Position

Mechanics Bank is currently searching for a Corporate Services Specialist to join our team. Here at Mechanics Bank, we value connection, partnership, long term relationships and working together in person. This role will be working on-site at our Walnut Creek HQ. Responsible for all aspects of logistics support including but not limited to: Receive, sort, and deliver bulk mail for various departments throughout the bank. Provide system technical support for logistics vendor web portal platforms (user setup, password support) Assist HQ centers with general administrative support including but not limited to: maintaining visitor log, greeting vendors and visitors, assist with badge assignment, breakroom organization and supply monitoring/ordering, conference room support, monitor and report general building facility needs, and support leadership with new hire functions as needed. Support Procurement team with entry-level task processing through Service Now.

Requirements

High school diploma or GED required.
Minimum 3 years of administrative experience preferred.
Detail oriented
Multi-tasking skills
Friendly collaborative personality
Able to operate independently with support as needed
Basic to strong organizational skills
Strong oral and written communication skills. Ability to effectively communicate with Vendors and Co-Workers.
Ability to multi-task and prioritize assignments.
Basic understanding of Microsoft Office products.
Must have the ability to work as part of a team.

Nice To Haves

General purchasing, logistics, office administration experience a plus.

Responsibilities

Logistics Support: Receive, sort, and deliver mail on a daily basis. Process outgoing bulk mail for various departments. Receive/deliver IT, Facilities, Security equipment as needed. Provide general logistical support to all departments as needed.
Security Support: Assist with greeting visitors, vendors and maintaining visitor log. Support with badge issuance and general security items as needed.
Facilities Support: Provide on-site support for the Facilities team. Conduct daily building walks, report issues to the Facilities team such as burned out lights, damage to furniture or building, assist with vendor watch and miscellaneous facilities support as needed.
General office/breakroom supplies/services support: Monitor/stock shared breakroom supplies, vending machine support, ensure general office areas are organized, clean, and presentable. Assist all departments with general supply support.
Vendor escorts/tech support: Greet vendors coming on site for technical support such as multi-function printer techs, facilities vendors, and security vendor support.

Benefits

Medical, prescription, dental, and vision coverage for employees and their eligible family members
Employer paid Employee Assistance Program, Life Insurance, AD&D, and Disability benefits
Health Savings Account with employer contribution
Healthcare and Dependent Care Flexible Spending Accounts and Commuter/Parking Benefit
401(k) and Roth 401(k) with company contribution
529 Education Savings plan, Tuition Reimbursement Program and Student Loan Assistance Program
Supplemental Health plans, Voluntary Legal and Identity Theft Services
11 paid holidays, paid Sick days (accrual of one hour for every 30 hours worked), up to 25 paid vacation days, and 16 hours of paid volunteer time throughout the calendar year
Free personal checking and savings account; Discounted rates on primary residence loan with $0 origination fees (restrictions apply)

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