Corporate Services Specialist

Diligent Corporation • Washington, DC

4h • Hybrid

About The Position

Diligent is the AI leader in governance, risk and compliance (GRC) SaaS solutions, helping more than 1 million users and 700,000 board members to clarify risk and elevate governance. The Diligent One Platform gives practitioners, the C-Suite and the board a consolidated view of their entire GRC practice so they can more effectively manage risk, build greater resilience and make better decisions, faster. At Diligent, we're building the future with people who think boldly and move fast. Whether you're designing systems that leverage large language models or part of a team reimaging workflows with AI, you'll help us unlock entirely new ways of working and thinking. Curiosity is in our DNA, we look for individuals willing to ask the big questions and experiment fearlessly - those who embrace change not as a challenge, but as an opportunity. The future belongs to those who keep learning, and we are building it together. At Diligent, you’re not just building the future - you’re an agent of positive change, joining a global community on a mission to make an impact. Learn more at diligent.com or follow us on LinkedIn and Facebook Position Overview We are seeking a skilled Corporate Services Specialist to join our US based team, providing comprehensive global corporate secretarial and compliance services to a diverse portfolio of international clients. This role requires a detail-oriented professional with strong technical knowledge of corporate governance, regulatory compliance, and corporate secretarial practices.

Requirements

• Bachelor's degree or relevant work experience
• Minimum 3-5 years of experience in corporate secretarial services
• Strong knowledge of US company law, global compliance management, corporate governance principles, and regulatory frameworks
• Proficiency in Diligent Entities and Microsoft Office
• Excellent drafting and documentation skills
• Strong analytical and problem-solving abilities
• Understanding of financial statements and corporate structures
• Knowledge of international corporate structures and cross-border transactions
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to work independently and manage multiple priorities
• Discrete handling of confidential information
• Adaptability and willingness to learn new areas of expertise
• Technical expertise in corporate law and governance
• Project management and coordination skills
• Risk assessment and compliance monitoring
• Team collaboration and mentoring abilities
• Commercial awareness and business understanding

Responsibilities

• Manage global compliance engagements, which include the preparation and filing of statutory documents with local registries
• Maintain accurate statutory registers and corporate records for client companies, using Diligent Entities software
• Draft board resolutions, minutes, and other corporate documentation
• Ensure compliance with relevant local legislation, corporate governance codes, and regulatory requirements
• Serve as primary point of contact for assigned client portfolio
• Provide expert advice on corporate governance matters, statutory obligations, and regulatory changes
• Build and maintain strong professional relationships with clients, understanding their business needs and objectives
• Respond promptly to client queries and requests, ensuring high levels of client satisfaction
• Collaborate with clients' internal teams, external advisors, and auditors as required
• Monitor and ensure ongoing compliance with statutory and regulatory requirements
• Identify potential compliance risks and recommend appropriate mitigation strategies
• Keep ahead of legislative changes and regulatory updates affecting clients
• Implement and maintain robust compliance procedures and documentation standards
• Conduct periodic compliance reviews and health checks for client companies
• Manage corporate restructuring projects including mergers, acquisitions, and reorganizations
• Coordinate entity formations, dissolutions, and other corporate changes
• Assist with due diligence exercises and transaction support services
• Handle complex multi-jurisdictional matters and coordinate with international network
• Support business development initiatives and respond to requests for proposals
• Management of a team of more junior corporate specialists, overseeing capacity, workflow, quality and individual development

Benefits

• Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs to name a few
• We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team, facilitate dialogue, and foster understanding.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees