Corporate Services Coordinator

Allied Fire Protection•Pearland, TX

3d•Onsite

About The Position

The Human Resources Coordinator provides high-level administrative support across core HR functions, ensuring efficient, compliant, and consistent execution of processes. This role serves as a key operational partner to the HR team, supporting onboarding, background screening, HR reporting, safety administration, and company-wide initiatives. The position requires strong attention to detail, organization, and the ability to manage multiple priorities across a growing, multi-location workforce.

Requirements

High School diploma or GED is required
Minimum of 5 years Administrative experience
Ability to multi-task and manage competing priorities
High degree of confidentiality
Excellent written, verbal and presentation skills
Detail oriented with excellent organization skills
Proficient in working with Microsoft Office Products including Word and Excel
Proficient in PDF creation
Must have valid state driver's license and good driving record

Nice To Haves

Bachelor’s degree is preferred
Experience in Human Resources, Payroll or Benefits is preferred

Responsibilities

Serve as backup support for background check and drug screening processes
Coordinate pre-employment screenings, ensuring timely completion and compliance with company policies and state regulations
Track results, escalate issues as needed, and maintain appropriate documentation
Assist with new hire onboarding processes, including scheduling, communication, and documentation completion
Support new hire orientation sessions and ensure a positive, organized onboarding experience
Coordinate with hiring managers and internal teams to ensure readiness for new employees
Backup for new hire bags and apparel tracking with requesting orders prior to needs
Back-up for hotel and travel booking, including Per Diem and license processing
Provide day-to-day administrative support to the HR team, including document management, data entry, and process tracking
Maintain accurate employee records in HR systems and ensure data integrity across platforms
Support HR workflows, including personnel changes, transfers, and employment verifications
Assist in maintaining SOPs, templates, and HR documentation as a single source of truth
Generate and maintain recurring HR reports (headcount, turnover, onboarding metrics, etc.)
Assist in tracking key HR metrics and compiling data for leadership reporting
Ensure accuracy and timeliness of HR data used for decision-making
Assist in planning and coordinating company events, meetings, and team member engagement initiatives across all locations
Support logistics, communication, and execution of internal events and programs
Partner with HR leadership to promote culture and engagement initiatives