Corporate Services Coordinator

Forj Medical•Arden Hills, MN

4d•Onsite

About The Position

The Corporate Services Coordinator serves as the first point of contact for visitors, employees, and callers and supports the corporate communications function. Through strong verbal and written communication, exceptional organizational skills, and the ability to manage multiple priorities efficiently, the incumbent ensures smooth front-of-house operations, coordinates company events and meetings, delivers timely and high-quality communications, and provides general administrative support.

Requirements

At least 2 years of relevant work experience, such as experience in a receptionist, administrative assistant, or customer-facing role
2-year degree in business, marketing, or communications or experience providing equivalent skills and knowledge
Strong customer service orientation and communication skills
Ability to manage multiple tasks in a highly organized manner
Familiarity with Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook, Teams) and basic office technologies; ability and desire to learn additional software or computer setups as needed
Professional demeanor and ability to handle confidential information

Nice To Haves

4-year degree in business, marketing, or communications or related field
High degree of proficiency using MS Office tools, including Excel and PowerPoint
Familiarity with using SharePoint as a communication hub
Experience working with leaders and/or customers in a corporate setting

Responsibilities

Greet visitors, manage incoming calls, and answer general employee inquiries.
Maintain the lobby and reception area, including lobby displays, to ensure a clean, organized, and welcoming environment.
Distribute and publish internal communications, such as by assembling content for the company newsletter, to ensure that content meets standards and deadlines are met.
Update the corporate SharePoint site so that users have access to current and accurate information.
Manage the company’s library of visual content (e.g., photographs).
Support company events and meetings (e.g., site visits by customers and partners, company celebrations, all-hands business updates).
Coordinate schedules, send invitations and promote the event, reserve and set up rooms, order food and supplies, prepare and distribute materials, and handle other logistics as needed.
Sign for deliveries and serve as a point of contact for vendors (e.g., First Choice Coffee, Iron Mountain, Plunkett’s, Plantscape).
Submit tickets for issues such as maintenance needs, sidewalk ice removal, and lobby repairs.
Maintain office supply levels, track costs, and restock shared spaces including refrigerators.
Assist in preparing workspaces for new employees and contractors and manage temporary employee badges, ensuring site accessibility and security.
Manage incoming and outgoing mail, including postage meter operation and coordination of package delivery.
Manage the publications available in the lobby, including tracking subscriptions and flagging articles of special interest.
Prepare basic correspondence, forms, and materials; assist with sorting, distributing, and filing documents; and provide general administrative support across departments.
Make routine travel arrangements (e.g., flight, hotel) as needed.