Corporate Sales & Marketing Administrative Assistant II

Holiday Inn Club Vacations • Orlando, FL

8d • Onsite

About The Position

Holiday Inn Club Vacations look for individuals who excel in their role and are committed to delivering an exceptional experience for our guests, owners, and team members. We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success, and build relationships? We’re looking for people like this to join our friendly, engaged, professional team. The position will be responsible for providing support to Corporate Sales and Marketing teams; ensuring information and communication are provided in a timely, accurate and effective manner. Additionally, responsible for the timely and accurate preparation, review and distribution of weekly reports. The position will assist with Sales and Marketing Award and Recognition programs, and the processing of VIP Experiences invoices, billing and expenses.

Requirements

• High School Diploma or GED equivalent.
• Outstanding customer service skills
• Working knowledge of Word and Excel.
• Multi tasks and prioritize work in a fast-paced high-volume environment.

Responsibilities

• Ensure the timely and accurate processing for Payroll and reports for all Corporate Sales & Marketing personnel.
• Create and maintain employee records in various system applications.
• Track, order, and distribute collateral and premiums for all sales centers; process all related invoices and payments.
• Process purchase orders, Agiloft, money transfers, check request and Travel &Expense's for Corporate Administration leadership.
• Distribute and maintain all incoming and outgoing correspondence, maintain appropriate levels of supplies for the department.
• Source gifting, conduct event prep and assist with hosting Sales and Marketing Events locally.
• Conduct event related research and secure airline contracts for group flights, maintain tracking logs and assist in other event related research.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED