Corporate Records Administrator

City of Edmonton•Edmonton, AB

3d•CA$53,407 - CA$66,968•Onsite

About The Position

City records are a vital corporate asset that support municipal operations, evidence-based decision-making, and legislative compliance. The Office of the City Clerk leads policy and procedures related to the retention and disposition of these assets, preserving them securely over time. As a Corporate Records Administrator, you will play an essential role in managing the official records of the Corporation and supporting our mandate under the City Administration Bylaw. In this role, you will certify official city records, manage municipal bylaws and policies, and provide critical research services to internal teams and community members. Working independently, you will ensure high standards of accuracy, security, and preservation for present and future generations. If you excel at detailed research, records governance, and delivering exceptional service, we welcome your application!

Requirements

High school diploma, including subjects with emphasis on general office practices, OR completion of an appropriate certificate program from an approved business school/college
Office Administration Certificate
Minimum of 3 years of experience working in an office environment, including at least 1 year of direct experience in records management
Experience collating and locating information resources
Experience applying policies and procedures
Customer service experience
Excellent communication and writing skills
Knowledge and experience working in records management
Ability to use electronic resources, systems, and applications
High level of attention to detail
Experience preparing business correspondence
Ability to establish and maintain effective working relationships
Demonstrate service excellence, embracing diversity and promoting inclusiveness
Alignment to our Cultural Commitments and Leadership Competencies
Embracing a culture of equity, diversity, reconciliation, and inclusion
Alignment with the goals of the City Plan

Nice To Haves

Certificate in Records Management
Experience working within municipal governance structures or interpreting legislative frameworks like the Municipal Government Act

Responsibilities

Attest to the officiality of city records through a certification process
Determine, track and assign City bylaw and policy numbers and statuses
Manage the City of Edmonton bylaws, including interpreting and applying consolidation and repeal items and determining relevant webpage and metadata content
Review agreements to ensure accurate delegated authority of signatories, content and descriptions, attachments to agreements and agreement template standards, applying a corporate seal where applicable and maintaining the Clerk’s copy
Maintain the official record for Council and Committee meetings, which includes ensuring that all files are complete, secure and preserved for future generations
Provide reference and research services for internal and external clientele on official City records, including bylaws, policies, sealed agreements and Council and Committee meetings
Maintains filing systems and access permissions for the branch
Perform other related duties as assigned