Corporate Real Estate Lease Administration & Transaction Specialist

Intelcom•Montreal, QC

About The Position

This strategic role is at the heart of logistic responsibilities, focusing on portfolio strategy and optimization, lease transactions and financial evaluation, transaction management and governance, lease administration and data integrity, and market intelligence and stakeholder partnership. The specialist will maintain a comprehensive view of the real estate portfolio, develop portfolio analytics, lead financial evaluation of lease transactions, manage the transaction pipeline, ensure data integrity, and partner with brokers for market intelligence.

Requirements

Degree in Business, Real Estate, Finance, Economics, Law, or related discipline.
10+ years of commercial real estate experience across lease administration, transactions, or portfolio strategy.
Strong understanding of lease structures, transaction economics, and portfolio risk.
Advanced financial modeling (cash flow, NPV, scenario analysis).
Strong analytical, organizational, and stakeholder management skills.

Nice To Haves

Experience with industrial or logistics portfolios
Exposure to lease administration or IWMS systems
Experience working with brokers and landlords

Responsibilities

Maintain a comprehensive view of the real estate portfolio, including lease commitments, costs, term structure, and risk exposure.
Develop portfolio analytics, scenario models, and dashboards to support growth, consolidation, relocation, and exit strategies.
Evaluate trade-offs and provide risk-adjusted recommendations considering financial, operational, and market factors.
Identify and mitigate risks including lease concentration, term clustering, and cost escalation.
Lead financial evaluation of lease transactions including renewals, relocations, expansions, and exits.
Build transaction models (cash flow, NPV, cost comparisons, sensitivity analysis).
Assess deal economics, lease structures, and incentives.
Support transaction strategy, negotiations, and lease reviews in partnership with brokers, Legal, and CRE leadership.
Maintain transaction pipeline and track key lease events, timelines, and approvals.
Coordinate stakeholders (brokers, landlords, Legal, internal teams) to ensure timely execution.
Prepare financial analysis and materials supporting internal approvals and executive decisions.
Manage lease documentation across the portfolio (agreements, renewals, amendments, notices, estoppels).
Ensure accuracy, completeness, and audit readiness of lease data and records.
Track critical dates and monitor lease costs (rent, CAM, recoveries).
Support budgeting, forecasting, and IFRS 16 / ASC 842 compliance.
Partner with brokers to access market intelligence and validate recommendations through analysis.
Monitor market trends, rental benchmarks, and incentive structures.
Act as a trusted advisor, translating business needs into portfolio strategies and transaction decisions.