Real Estate Lease Specialist

EquipmentShare • Columbia, MO

15h • Hybrid

About The Position

EquipmentShare is seeking a Real Estate Lease Specialist to support our growing real estate portfolio. This full-time role will report to the Real Estate Portfolio Manager and will be responsible for managing lease administration, ensuring compliance with lease terms, and supporting real estate transactions across EquipmentShare’s national footprint. This role plays a critical part in maintaining accurate lease records, supporting site expansion, and optimizing lease performance.

Requirements

• Excellent organizational and attention to detail skills
• Strong analytical and problem-solving abilities
• Proficiency in Microsoft Office and Google Suite
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and interpersonal skills

Nice To Haves

• Familiarity with lease accounting standards (ASC 842)

Responsibilities

• Administer and maintain lease agreements, amendments, renewals, and related documentation
• Track critical lease dates including expirations, renewal options, rent escalations, and notice periods
• Ensure compliance with lease terms and coordinate with internal stakeholders to meet obligations
• Prepare lease abstracts and maintain accurate records within lease management systems
• Support lease negotiations by gathering data, preparing documentation, and coordinating communication
• Assist with real estate transactions including new site acquisitions, relocations, and closures
• Review and process rent payments, invoices, and reconciliation of landlord charges
• Collaborate with accounting, legal, and operations teams to ensure alignment on lease-related matters
• Maintain organized digital and physical lease files and documentation
• Identify opportunities for cost savings and lease optimization

Benefits

• Competitive compensation
• Full medical, dental, and vision coverage for full-time employees
• Generous PTO + paid holidays
• 401(k) + company match
• Gym membership stipend + wellness programs (earn PTO and prizes!)
• Company events, food truck nights
• 16 hours of paid volunteer time per year
• Career advancement, leadership training, and professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed