Paralegal-Stoughton MA

Diesel Direct•Stoughton, MA

12d

About The Position

Diesel Direct is seeking an experienced, detail-oriented part-time Corporate Paralegal to support the company’s legal, contractual, and corporate administrative functions. The role assists with preparing, reviewing, organizing, tracking, and maintaining contracts and legal documents, as well as supporting corporate governance, entity management, and recordkeeping. The ideal candidate has mid-level paralegal experience, strong organizational skills, sound judgment, and the ability to handle confidential, time-sensitive matters in a fast-paced, multi-entity business environment. The position supports contract administration and legal document workflows; corporate records and administrative requirements; and general legal support for counsel, management, and business projects. It generally operates in a professional office or remote-work environment and requires regular use of a computer, telephone, and other standard office equipment. Work may involve prolonged sitting and document review, and occasional lifting or moving of files or office materials weighing up to 20 pounds.

Requirements

Associate degree, bachelor’s degree, or paralegal certificate from an accredited institution.
At least three to five years of paralegal, corporate legal assistant, contract administration, or related experience.
Experience preparing and maintaining contracts and corporate governance records.
Strong knowledge of legal document formatting, file management, and administrative procedures.
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint; Adobe Acrobat; and electronic signature platforms.
Strong written and verbal communication skills.
Excellent attention to detail, organization, proofreading, and deadline-management abilities.
Ability to manage multiple assignments independently and prioritize urgent matters appropriately.
Ability to exercise discretion and maintain strict confidentiality.
Ability to work effectively with executives, managers, employees, outside counsel, and external business partners.

Nice To Haves

Experience working in a corporate legal department or supporting multiple affiliated legal entities.
Experience with contract-management or entity-management software.
Experience supporting mergers, acquisitions, due diligence, corporate transactions, or business integrations.
Familiarity with transportation, logistics, fuel distribution, energy, or other regulated industries.
Notary public commission or willingness to obtain one.

Responsibilities

Assist with drafting, proofreading, revising, tracking, and formatting contracts, agreements, amendments, notices, and other legal documents.
Coordinate the circulation, execution, and storage of contracts and related documentation.
Maintain the contract management system, tracking spreadsheets, and electronic legal files.
Monitor contract renewal and expiration dates, notice requirements, and other important deadlines.
Prepare standard agreements using approved company templates and review documents for completeness, consistency, required signatures, supporting materials, and compliance with templates and document-control procedures.
Coordinate with internal departments to gather information needed to prepare or finalize agreements.
Assist with due diligence requests, document collection, and transaction-related legal projects.
Maintain the confidentiality of contracts, business and employee information, and privileged legal communications.
Maintain corporate records for Diesel Direct and its affiliated entities, including formation documents, governance records, ownership records, and related materials.
Assist with preparing written consents, corporate resolutions, officer certificates, and other governance documents.
Maintain current lists of legal entities, officers, directors, registered agents, and authorized signers.
Assist with annual reports, entity renewals, corporate filings, and recurring administrative requirements.
Coordinate document signature requests through electronic signature platforms.
Maintain organized electronic and physical legal files according to company record-retention practices.
Respond to internal requests for corporate documents and business records.
Gather documents for audits, financing requests, acquisitions, litigation, or other business matters.
Communicate with outside counsel, registered agents, vendors, and government agencies as directed.
Track legal invoices, engagement letters, and outside counsel matters when requested.
Conduct basic legal and business research under the direction of legal counsel or management.
Prepare summaries, correspondence, reports, and document indexes.
Help develop and maintain legal department procedures, templates, calendars, and tracking systems.
Identify missing documentation, approaching deadlines, and potential administrative concerns, and escalate them appropriately.
Provide administrative support for special legal, acquisition, compliance, and corporate projects.
Perform other related duties as assigned.