Corporate Paralegal, International Governance and Subsidiaries

Canva • Los Angeles, CA

8h • Hybrid

About The Position

Canva is seeking an international governance and subsidiary paralegal to support its global expansion and mature its international footprint. This role sits at the intersection of Legal, Finance, Tax, Equity, and Operations, focusing on the systems, processes, and programs that support Canva’s global subsidiaries. The paralegal will also provide broader paralegal support as needed and play a key role in improving team efficiency through AI tools, automation, and streamlining operations. The position involves managing day-to-day subsidiary maintenance, statutory compliance, coordinating entity formations, capital injections, restructurings, and wind-downs. It also includes supporting subsidiary board and shareholder operations, maintaining corporate records, and managing entity management systems and compliance calendars. Additionally, the role will execute legal aspects of new entity formations, develop expansion playbooks, gather information for market entry decisions, and coordinate with external counsel. Document and contract management, including signature routing, preparation of legal documents, and maintaining filing systems, are also key responsibilities. The paralegal will serve as a liaison between various departments on entity matters, support M&A integration, and coordinate with external counsel and service providers. Support for the insurance program includes assisting with renewals, ensuring appropriate coverage, tracking certificates, and developing templates. Process improvement is a significant aspect, involving building and improving documentation, templates, and workflows, identifying automation opportunities with AI tools, championing better ways of working, and maintaining team resources.

Requirements

• 3-5 years of paralegal experience with significant international entity management and corporate governance work
• Hands-on experience with entity formations, maintenance and compliance across multiple jurisdictions
• Strong organizational skills and ability to manage multiple complex matters simultaneously
• Great attention to detail and excellent judgment about when and how to escalate issues
• Experience working with international counsel and navigating different legal systems
• Corporate governance technology and entity database (Diligent, Blueprint, etc.) experience
• A flexible, team-player mindset — you're comfortable picking up projects outside your core remit when the team needs it, and you don't mind rolling up your sleeves across different legal workstreams.
• Proficiency in Canva (or quick learner with design tools)
• The ability to communicate clearly and translate complex corporate matters for non-legal stakeholders
• The capacity to influence without formal authority and collaborate effectively
• A practical, risk-aware approach that balances compliance rigor with business velocity
• Experience working in or with high-growth tech companies going through rapid international expansion
• Curiosity about and experience with AI tools and a mindset for finding better ways to work

Nice To Haves

• Experience with global mobility and equity considerations for international employees
• Familiarity with insurance placement and broker coordination
• Budget management and vendor coordination experience

Responsibilities

• Manage day-to-day subsidiary maintenance and statutory compliance across jurisdictions
• Coordinate entity formations, capital injections, restructurings and wind-downs
• Support subsidiary board and shareholder operations, including preparing resolutions, and meeting minutes and maintaining corporate records
• Maintain entity management systems and ensure audit-ready documentation
• Track and manage entity filing deadlines and compliance calendars
• Execute legal aspects of new entity formations in coordination with Legal, People, Tax, Equity Ops and Finance
• Develop and maintain expansion playbooks and self-service resources
• Gather and synthesize information needed for market entry decisions
• Coordinate with external counsel and local advisors across jurisdictions
• Support equity aspects of employee relocations and cross-border moves
• Manage signature routing and collection for entity documents, including board resolutions and corporate filings
• Prepare and format legal documents, presentations and corporate governance materials
• Maintain organized filing systems for closing sets, corporate records and templates
• Create presentations and governance materials in Canva
• Serve as liaison between Legal, People, Finance & Accounting, Tax and Operations on entity matters
• Support M&A integration work by embedding acquired entities into Canva's governance framework
• Coordinate with external counsel and service providers on entity work
• Support e-billing for international entity counsel
• Assist with annual insurance renewal process, including gathering and organising information, coordinating with brokers and ensuring submissions are accurate and on time
• Help ensure appropriate entity-specific policies and coverages are in place as Canva's global footprint grows, flagging gaps and coordinating updates with brokers and internal stakeholders
• Track insurance certificates and policy documentation
• Develop and maintain playbooks and templates to streamline recurring insurance tasks and reduce reliance on external advisors for routine queries
• Build and improve documentation, templates and workflows for entity and insurance operations
• Identify and implement opportunities to automate repetitive legal workflows using AI tools and other technologies
• Champion better ways of working within corporate legal, including piloting new tools and sharing learnings with the team
• Maintain team resources (Confluence, internal databases, knowledge bases)

Benefits

• Equity packages
• Health benefits plans
• 401(k) retirement plan with company contribution
• Inclusive parental leave policy that supports all parents & carers
• An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more
• Flexible leave options

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed