Paralegal-Governance

Milliman•Seattle, WA

14h•Hybrid

About The Position

The Legal Department within Milliman, Global Corporate Services (GCS) is seeking a highly organized, detail-oriented Governance Paralegal to join their Legal Governance team. This role will provide comprehensive support to the Board of Directors, Board Committees, and corporate governance requirements across Milliman's global subsidiary portfolio. The ideal candidate will have experience in corporate governance, entity management, and board/committee administration within a global organization. The team is building out its entity management system, and the new team member will contribute to developing this tool. This is an opportunity to work on high-impact governance matters in a dynamic, global organization. Independent for over 75 years, Milliman delivers market-leading services and solutions to clients worldwide, helping companies address critical and complex issues such as retirement funding, healthcare financing, risk management, regulatory compliance, data analytics, and business transformation. Through a team of professionals, Milliman offers unparalleled expertise in employee benefits, investment consulting, healthcare, life insurance and financial services, and property and casualty insurance.

Requirements

Bachelor’s Degree.
Minimum 4 years of experience working in a similar capacity, in a global organization, with strong knowledge of board administration.
Advanced level proficiency in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint and Adobe Acrobat Pro.
Exceptional attention to detail and accuracy is essential.
Strong organizational skills with the ability to manage competing priorities while reliably meeting deadlines.
Resourceful, tech-forward, and adaptable with assignments in an evolving environment.
Excellent written and verbal communication skills.
Previous experience operating in environments requiring confidentiality, including responsible handling of sensitive records, communications, and organizational information.
Experience managing small- to mid-size projects.

Nice To Haves

Paralegal certificate.
Experience with subsidiary data management.
Experience with entity management software.

Responsibilities

Prepare and distribute board and committee agendas, materials, and minutes, including drafting documents; coordinating with presenters and authors; creating surveys; and routing documents for signature.
Coordinate meeting logistics, including scheduling, technology set-up, and follow-up actions.
Maintain board and committee calendars and annual work plans.
Support election, onboarding, and training processes for new board members.
Create and maintain electronic files and data to keep databases and spreadsheets accurate: including verifying, entering, updating, and compiling data.
Conduct research and respond to information requests.
Maintain SharePoint sites, libraries, and forms, including internal mailing lists and security permissions.
Ensure board and committee operations comply with governance best practices and regulatory requirements.
Manage the Governance team inbox by responding to requests, coordinating timely follow-up, and organizing emails for recordkeeping.
Respond to regulatory inquiries, audits, third-party/vendor, and internal information requests (e.g., KYCs, UBOs, RFPs).
Coordinate physical and digital signatures with company officers and directors.
Coordinate mailing of sensitive documents.
Scan, upload, file, and organize documents; maintain the entity management database.
Support calendaring requests.
Support the build-out of the entity management system, including data entry, configuration, and routine record reviews and audits.
Create and maintain electronic files, databases, checklists, and spreadsheets to support governance activities (e.g., task forces, team meetings, retreats, and conferences).
Track invoices and expense reports in Concur.
Support shareholder recordkeeping and the development, implementation and completion of lifecycle processes, including data entry; drafting and editing documents; scanning, uploading, filing, and organizing records; coordinating nominations and elections; and partnering with Finance, HR, and other teams as needed.
Research and compile data to respond to information requests.
Maintain SharePoint sites, document libraries, and forms, including internal mailing lists and security permissions.
Support annual general meetings and board meetings, including preparing notices, materials, and agendas.
Support regulatory requirements, including annual reports, director/officer changes, and other compliance filings.
Draft and review routine entity governance documents (e.g., consents, resolutions, minutes, powers of attorney, org charts, certifications of authority, and formation documents) and support officer/director onboarding and offboarding.
Coordinate with local counsel and service providers on subsidiary governance matters and statutory requirements.
Maintain and update compliance databases, including minute books.
Manage timelines and calendaring.
Perform other duties as assigned to support Governance team goals.

Benefits

Medical, Dental and Vision – Coverage for employees, dependents, and domestic partners.
Employee Assistance Program (EAP) – Confidential support for personal and work-related challenges.
401(k) Plan – Includes a company matching program and profit-sharing contributions.
Discretionary Bonus Program – Recognizing employee contributions.
Flexible Spending Accounts (FSA) – Pre-tax savings for dependent care, transportation, and eligible medical expenses.
Paid Time Off (PTO) – Begins accruing on the first day of work. Full-time employees accrue 15 days per year, and employees working less than full-time accrue PTO on a prorated basis.
Holidays – A minimum of 10 paid holidays per year.
Family Building Benefits – Includes adoption and fertility assistance.
Paid Parental Leave – Up to 12 weeks of paid leave for employees who meet eligibility criteria.
Life Insurance & AD&D – 100% of premiums covered by Milliman.
Short-Term and Long-Term Disability – Fully paid by Milliman.