Corporate Paralegal and Compliance Specialist

Cla-Val•Costa Mesa, CA

5d•Onsite

About The Position

Under minimal direction, the Corporate Paralegal and Compliance Specialist will manage our daily legal operations, corporate governance, and regulatory reporting. This role will act as a core support hub for our executive team, maintaining corporate entities, reviewing contracts, and ensuring absolute compliance with applicable laws and municipal operational requirements.

Requirements

Bachelor’s degree relevant to position and/or American Bar Association (ABA) approved Paralegal Certificate.
Minimum 3-5+ years of in-house Corporate legal department or business law firm experience.
Demonstrate experience navigating California-specific regulatory bodies, specifically DIR reporting and prevailing wage structures.
High proficiency with entity management portals, e-filing systems, and contract lifecycle management tools.

Responsibilities

Manage and file all necessary City, County and state registrations.
Maintain accurate corporate minute books, resolutions.
Administer shareholder support tracking, including issuing and managing stock certificates, ledgers.
Perform initial reviews, redlines, and structural audits of vendor contracts, non-disclosure agreements, and general legal agreements.
Certificate of Insurance, Bonds and related documents as required.
Assist in specialized due diligence and document management for property purchases and property leases.
Conduct rigorous research on prevailing wage requirements and handle ongoing Department of Industrial Relations (DIR) public works reporting.
Support administrative tracking and documentation for company Worker’s Compensation claims and renewals.
Coordinate operational compliance and rigorous record-keeping for the company’s regional Vanpool program requirements.
Serve as the primary administrative liaison for ongoing and new legal litigation cases, organizing discovery evidence and managing case tracking timelines.
Facilitate administrative tracking and standard form drafting for the protection of company patents and trademarks.
Regular punctuality, attendance, and absence reporting in conformance with company policies is essential to the successful performance of this position; and Fully comply with company rules, policies, procedures, and safety guidelines to ensure safe and effective operations.