Corporate Office Coordinator (Charlotte, NC)

University of Richmond•Charlotte, NC

1d•Onsite

About The Position

As a Corporate Office Coordinator, you will be responsible to maintain a world class reception area at the Charlotte Corporate Campus. This role involves greeting visitors, managing phone calls, supporting facilities, coordinating conference rooms, assisting with employee engagement events, and handling mail.

Requirements

High School Diploma
Reception/administrative experience preferred
Strong verbal and written communication skills
Superior interpersonal and customer service skills/attitude and focus
Microsoft Office experience (Outlook, Word, Excel)
Strong attention to detail and the ability to multitask
Excellent organizational skills
Ability to work in fast paced environment
Heavy volume of sitting, standing, walking, kneeling, bending and stretching
Lift up to 40 pounds

Responsibilities

Maintain a world class reception area at the Charlotte Corporate Campus.
Greet visitors and answer phones with courtesy and professionalism.
Direct and/or escort visitors to meetings rooms as necessary.
Transfer/direct callers to appropriate extensions and/or other corporate or branch phone numbers.
Offer refreshments to visitors and keep station organized and tidy.
Make suggestions regarding hotels and restaurants based on visitor needs.
Back up support to Facilities as required.
Maintain order and organization in conference rooms.
Maintain conference room schedules.
Assist with conference room bookings as necessary.
Manage communication regarding conference room booking FAQs.
Provide daily, weekly, monthly and yearly reporting on conference room usage.
Maintain lunch and snack options for attendees.
Assist Facilities with the planning and execution of campus events with HR guidance.
Lead committee meetings.
Assist with the sourcing of event materials.
Coordinate the set up and break down of events.
Assist with maintaining committee budget and reports.
Maintain an orderly mail room.
Oversee intake of mail and package notifications on a daily basis.
Other duties as assigned.